Administrator - Vereeniging - Midvaal Recruitment

    Midvaal Recruitment
    Midvaal Recruitment Vereeniging

    2 weeks ago

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    Description

    Job Title: Administrator

    Location: Three Rivers, Vereeniging

    Industry: Medical

    Reference Number: MID481

    The Administrative Professional plays a vital role in ensuring the smooth operation of our organization. This position involves various clerical tasks, coordination of office activities, record management, scheduling, communication, and maintaining an organized and efficient work environment. The ideal candidate will possess excellent communication, problem-solving, and organizational skills.

    Key Responsibilities:

    • Communication and Correspondence:
      • Act as the primary point of contact for internal and external communication.
      • Respond to incoming calls and emails, directing them accordingly.
      • Draft, review, and distribute correspondence such as emails, letters, and memos.
    • Scheduling and Calendar Management:
      • Manage executive and team calendars, schedule meetings, and coordinate appointments.
      • Arrange travel arrangements, including booking flights, hotels, and transportation.
      • Prepare meeting agendas and take minutes during meetings.
    • Records and Reporting:
      • Maintain accurate and up-to-date records for the department or organization.
      • Generate reports and presentations as needed for management.
      • E nsure compliance with organizational policies for record-keeping and data security.
    • Event Planning and Coordination:
      • Assist in planning and executing internal and external events, meetings, or conferences.
      • Coordinate catering, venue bookings, and technology setup for events.
    • Financial Administration:
      • Manage expense reports, invoices, and purchase orders.
      • Assist in budget tracking and reporting.
      • Liaise with finance for timely processing of payments and reimbursements.

      Qualifications and Skills

      Requirements:

      • National Senior Certificate
      • Proven experience in administrative roles or similar positions.
      • Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
      • Strong organizational and time-management abilities.
      • Excellent written and verbal communication skills.
      • Attention to detail and problem-solving skills.

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