Procurement and Governance Compliance Specialist - Midrand, South Africa - DBSA

DBSA

Verified Company

Midrand, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

To provide a governance, compliance, quality, and risk service to the Procurement team and Business to ensure effective compliance and practices in relations to the Bank's SCM governance framework.

Key Responsibilities:

Planning and Standards

Ensure Compliance to the prevailing governance framework to support the SCM Unit on delivering on the mandates of respective governance structures.
Keep abreast of trends and changes in legislation and regulations impacting on procurement to enable updates of the policies, procedures, templates etc. as deemed necessary
Implement systems and risk methodologies to comply with legislative, statutory and reporting requirements
To facilitate and deliver relevant training informed by changes in business strategy, regulations, processes, regulations, risks etc.
Draft and implement policy, guidelines and other documentation that promote compliance and addresses risk management concerns
Set standards for the tender administration process and monitor the teams adherence to these standards
Set and implement standards for document management, control and master records (suppliers and contracts/orders)
Support the Manager to implement relevant risk management strategies, methodologies and tools to address governance and operational risks
Support the Unit and Division on the management of key audit risks and gaps arising from noncompliance
To participate in relevant internal and Client engagements to ensure that the parameters of the SCM framework is well understood and catered for in such agreements
To remain fully abreast of all the MOU and its obligations from a SCM and procurement perspective to ensure compliance from a governance and process perspective

Execution

Ensure continuous improvement pertaining to SCM practices and relevant documentation based on compliance, performance standards, legislative requirements and good practice
Develop and maintain relationships with all affected stakeholders to facilitate effective communication and understanding on the SCM governance framework and requirements in terms of risk register
Implement and maintain a contract administration system (SAP/Other) to ensure contract records are up to date, accurate, accessible and managed according to required standards to enable effective contract administration
Monitor and enforce compliance by Procurement, Business and process staff in respect to SCM governance framework and its relevant regulations, policies, procedures and templates.
Ensure that the tender process is monitored and that there is compliance with internal policies, procedures and processes (includes probity checks)
Seek / facilitate corrective action when irregularities within the sourcing / tender process are identified
Facilitate / train contract owners and business on the SCM governance framework and practices
Support the Procurement team with negotiation processes and ensure that negotiation with suppliers are in line with sourcing strategy, business principles and appropriate commercial terms
Ensure that Supplier, Client and Business Unit queries/needs are dealt with proactively, accurately and within prescribed turnaround times
Represent Procurement in any contract or tender related disputes
Oversight, monitoring and reporting of the risks noted on the SCM risk register
Facilitate workshops to improve awareness SCM governance framework and risk register
Ensuring compliance to policy and regulatory requirements
Oversee and coordinate the audit process, interactions, release of documents and management comments to Internal and External Auditors

Quality Management

Review, quality assure and signoff of all procurement transactions prior to submission to final delegated committee / authority for approval
Ensure all procurement transactions signedoff for consideration by final delegated committee / authority are indeed accurate, complete, backed by supporting documents and in line with the SCM governance framework
In instances where discrepancies are detected during the quality review process, to adequately document such in writing for consideration by the referring committee or approving committee / official

Secretariat

Perform the full secretariat role for relevant committees i.e. SCMC Committee (and any other committees) as per the relevant terms of reference
Collate, review and prepare committee packs and documents in line with the terms of reference
Ensure deliberations and decisions of committee meetings are accurately recorded, minuted and archived for audit and reference purposes

Reporting

Consolidate, compile and submit risk and compliance reports to management and relevant committees
Monthly monitoring and reporting progress against risk highlighted