Executive Personal Assistant - Plattekloof, South Africa - Cosmopolitan Recruitment

Cosmopolitan Recruitment

Verified Company

Plattekloof, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

JOB DESCRIPTION

JOB TITLE
:
EXECUTIVE PA

DEPARTMENT
:
PROPERTY DEPARTMENT

JOB TITLE OF INCUMBENT'S SUPERVISOR
:
CEO/FD/CHAIRMAN

JOB TITLE OF INCUMBENT'S REPORTEE/S
:
N/A
- _________________________________________

PURPOSE OF JOB
To offer full administrative support and legal assistance to the Executives.

KEY PERFORMANCE AREAS
Manage, coordinate and maintain calendar of all Executives including appointments, meetings and travel.

Responsible for organising of internal and external meetings on behalf of the Executives ensuring all necessary requirements are made e.g.

meeting venue, equipment, presentations, prepare agendas.

Provide executive and administrative support to Executives.

Responsible for organising travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while travelling and completing expenses, for all Executives.

Secretarial support for meetings as and when required by the Executives, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments.

Writing and distributing comprehensive minutes and action points to all members post meeting.

Drafting and writing high quality reports and presentations, as required by the Executives.

Communicating important updates and information to all company shareholders, board members and staff as required by Executives.

Arrange Central Office and Senior leadership events.

Act as Board Secretary for Board and Committee meetings.

This includes but is not limited:
To preparing meeting agendas, recording meeting minutes, collating board reports and presentations.

Communicate meeting reminders and board reports with relevant Board and Committee members including their Assistants.

Confirm meeting venues, arrange refreshments as well as creating and distributing comprehensive minutes including board resolutions to all members post meeting.

Assist with arrangements for staff functions such as team building events or year-end functions.

Liaise with Conveyancing Attorneys and Accounting Officers

Liaise with the Banker to ensure all banking requirements are met to fulfil suspensive conditions (I.e. FICA, Insurance, Legal documentation)

Effectively communicate with the Company Secretary

Collating information to fulfil BBBEE requirements

QUALIFICATIONS, COMPETENCIES AND SKILLS

Qualification:
Paralegal Practitioner, Conveyancing Secretary, or similar qualification (Essential)

University degree or diploma in Secretarial Office Administration, Management Assistant or equivalent (Advantageous)

Competencies:

Organisational, planning and multi-tasking skills

Excellent Communication skills

Information gathering and information monitoring skills

Problem analysis and problem-solving skills
- udgment and decision-making ability

Ability to take initiative

Professionalism and confidentiality

Attention to detail and accuracy

Flexibility

Skills:

Have a professional knowledge of all Microsoft Office programmes

Experience:

Minimum 3-5 years' experience as an Executive Assistant, Paralegal assistant, or Conveyancing Secretary.

Please note, relocation costs will not apply

Job Type:
Permanent

Salary:
R25,000.00 per month