Supply Chain - Stellenbosch, South Africa - Headspace Global
Description
Supply Chain Administrator
Department:
Supply Chain
Main Purpose of the Job:
The Supply Chain Administrator plays a crucial role in supporting the Logistics, Procurement, and Operations functions within the Supply Chain department.
Requirements:
-
Logistics or Related Diploma / Certificate Essential:
2-3 years in Administrative role essential:
2-3 years exports of perishable Cargo Experience Essential:
2-3 years FMCG knowledge desirable:
Fruit Industry Experience desirable
Key Performance Areas (KPAs) and Indicators:
-
Logistics, Procurement & Operations:
-
General Duties:
- Consign fruit daily using the internal operating system.
- Align packaging specifications and brands with the correct customers for optimal sales pricing.
- Identify and escalate operational challenges related to the internal export system (BEX).
- Review and confirm Draft Waybills' accuracy.
- Update and distribute weekly grower forecasts.
- Assist the Procurement division by issuing pack instructions to growers and packhouses.
- Handle customer API updates for consignments.
- Address grower API errors in collaboration with the IT team.
- Ensure accurate incoterms linkage to consignments.
- Update and distribute Consignee and Notify Party details.
Organic Certificates:
- Stay informed about changes in Organic Certifying body regulations.
- Conduct an Organic Certificate reconciliation at the end of the season.
Tracking Report:
- Track and trace shipments, communicating any errors or delays.
- Update consignments with correct arrival dates on BEX based on tracking reports.
Administration:
- Maintain server files and documentation throughout the season.
- Record air and sea freight documentation (e.g., Export documentation, Organic Certificates).
- File insurance declaration lists and organic certificate lists (active and cancelled).
- Assist with grower and customer queries.
- Review and update protocols and grower training manuals.
- Facilitate preseason system training for new and existing growers.
- Collaborate closely with the Operations Team on load plans, equipment details, and brand changes.
- Assist the Costing Accountant with transport invoice allocations.
- Set up preseason systems (e.g., airline routings, brand linking).
Non-RSA Supply Documentation:
- Save export documents received from forwarders on the server (Import Documents).
- Verify information captured on import documents (invoices, CD1 documents, Road Consignments, Delivery Notes).
- Create consignments based on allocations/load plans.
- Distribute manual export invoices to relevant parties.
- Extract BEX sea freight export documents, attach Import Documents, and send to freight forwarders.
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