Fleet Supervisor - Olifantsfontein, South Africa - Greendoor logistics

Greendoor logistics
Greendoor logistics
Verified Company
Olifantsfontein, South Africa

1 week ago

Thabo Mthembu

Posted by:

Thabo Mthembu

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Description
The Fleet Supervisor is responsible for monitoring the daily truck movements.


The Operations Supervisor has the responsibility for providing reliable information on the circulation of trucks in and around the warehouses where we carry out our daily operations.


ESSENTIAL DUTIES AND RESPONSIBILITIES

Operations:

  • Arranging and scheduling loads: local and south bound
  • Assistance with following up on clearance delays: NB and SB
  • Assistance with arranging of security for convoys: SB.
  • Loading checks in warehouse
  • Assistance with driver cash / fuel orders
  • Handling driver queries

Administration:

  • Handling of client queries
  • Checking of offloaded cargo NB
  • PODs: Local, North, and South bound
  • Checking of required documentation
  • File creation using Goods Received Vouchers
  • Handling and arranging COFs and license discs of trucks.
  • Quotes for NB transportation

Reporting:

  • Cost recovery
  • Compiling list of all cash orders required for trucks.
  • Sending South bound prealerts.
  • Handing of tracking reports

OUTLINE DUTIES AND RESPONSIBILITIES

  • Driver briefing & dispatch.
  • Completion of books for loads
  • Supplying updated driver details to KAM'S for load bookings
  • FMS capturing including empty legs.
  • Tracking of vehicles/drivers en route and continuously follow up.
  • Escalating of issues on route
  • Ensure vehicles depart depot as planned daily.
  • Driver briefing and dispatch.
  • Driver documents for validity and expiry
  • Passport
  • License
  • Hazchem
  • Medical certificate
  • Any other documents as is required based on driver nationality.
  • Driver files (vehicle documents for validity and expiry)
  • Vehicle / trailer license validity
  • Cross border permits
  • Carbon tax
  • Freight manifest
  • Loading instruction
  • Consignment notes.
  • Trip sheet
  • To be signed off by FM/KAM before dispatch
  • Tyre change slip
  • Vehicle check sheet.
  • Equipment sheet
  • Driver detail and next of kin sheet
  • Any other documents as is required for the trip as required.
  • Fuel orders
  • To be obtained from Fuel Manager
  • Load docs
  • Commercial invoice
  • SAD 500
  • Custom worksheet
  • EDI
  • Check load allocations in the VR and execute load requirements as planned.
  • Confirm equipment requirements and ensure allocated to vehicle.
  • Make sure equipment slip is handed to Equipment Manager for planning.
  • Complete vehicle files before dispatch if possible
  • Follow up on vehicles.
  • Loading / Offloading
  • Border transit
  • En route
  • In workshop
  • Tracking of vehicles:
  • Loading points
  • Offloading points
  • Dispatches
  • In transit
  • Yards and workshop
  • Daily follow up on driver and vehicle en route
  • Brief before departure
  • Follow up drivers in transit.
  • Instruct where required.
  • Resolve all queries and issues.
  • Calculate SI costs based on driver nationality.
  • Report:
  • Delays/Accidents/Breakdowns
  • Update Magic Eye comments
o

  • Monthly duties
  • Driver allocations
  • Monthly KM's spot checks when required.
  • Daily FMS actions required:
  • Loading
  • Dispatched awaiting documents.
  • Dispatched
  • Arrived at offloading site.
  • Offloaded
  • Exception reports (Make sure you do changes in FMS if vehicle change)
  • Breakdown
  • Accident
  • Vehicle/trailer change
  • Load transshipment
  • Workshop
  • Exception reports (Make sure you give estimated time of when vehicle will be running)
  • Breakdown
  • Accident
  • Vehicle/trailer change
  • Load transshipment
  • Driver on leave
  • Customs stop.
  • Documentation issue
  • Route change
  • Clearance delay
  • BIVAC delay
  • Loading
delay

  • Offloading delay
  • COVID testing (when and where applicable)
  • Workshop
  • Standby / On Call
  • Monitor all security groups until all units are at a safe destination.
  • Monitor Driver groups for any incidents / accidents / breakdowns.
  • Contacting of all Drivers pinging on Pulsit Vehicle Unit Tracking systems to ensure all is well and notifying accordingly.
  • Assisting in resolving Fines / Overloads / Load shifts etc.
  • Planning and implementing any operational requirements as necessary to continue the movement of vehicles.

KEY COMPETENCIES

  • Good communication skills.
  • Empathy and ability to work in a team.
  • Display high levels of responsibility and accountability.
  • Accuracy and strong orientation to details.
  • Good judgment and strong profit orientation.
  • Hard worker, with high levels of energy and selfmotivation.
  • Results orientated with delivery capabilities and good time management skills.
  • Excellent planning and organization skills.
  • Decision making skills.

EDUCATION AND/OR EXPERIENCE

  • Grade 12/ Matric
  • Tertiary Qualifications will be advantageous.
  • Minimum 3 years' experience, preferably in the Transport Sector
  • Good understanding of Fleet System.


  • Others: English

  • Full Command of the English language, both written and spoken
  • Knowledge and understanding of company business model and business needs.

Salary:
R18, R25,000.00 per month


Ability to commute/relocate:

  • Olifantsfontein, Gauteng: Reliably commute
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