Finance Administrator - Pretoria, South Africa - Finding Personnel (Pty) Ltd

Finding Personnel (Pty) Ltd

Verified Company

Pretoria, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Job title:
Sales Administrator

Area:
Silverlakes Pretoria

Industry:
Architecture / Interior Design

Salary /

CTC :
R plus cell phone allowance)

Reports to:
Architects and Directors

JOB DESCRIPTION

Responsibilities:

Finance Responsibilities:

-
Accounts Receivable and Payable:

Process and track invoices, ensuring accuracy and timeliness.
Monitor accounts receivable and follow up on overdue payments.
Handle vendor payments and maintain positive relationships.

-
Expense Management:

Reconcile and manage employee expense reports.
Track and report on company expenditures.

-
Financial Reporting:

Assist in preparing financial statements and reports.
Generate and analyse financial data to support decisionmaking.

-
Bank Reconciliation:

Conduct regular bank reconciliations to ensure accuracy.
Investigate and resolve discrepancies.

-
Budget Support:

Provide support in budget preparation and monitoring.
Track expenses against budgetary limits.

Sales Responsibilities:

-
Order Processing:

Process sales orders accurately and in a timely manner.
Coordinate with various departments to fulfill orders.

-
Customer Support:

Assist in resolving customer inquiries and issues.
Maintain positive relationships with clients.

-
Sales Reporting:

Generate and analyse sales reports.
Provide insights and recommendations based on sales data.

-
Sales Support:

Collaborate with the sales team to ensure smooth operations.
Assist in the preparation of sales presentations and proposals.

General Administrative Responsibilities:

-
Documentation and Filing:

Maintain organised and uptodate financial and sales documentation.
Ensure compliance with recordkeeping policies.

-
Communication:

Effectively communicate with internal teams, clients, and vendors.
Coordinate meetings and events related to finance and sales.

-
Data Entry:

Accurately input and update data in financial and sales systems.
Perform regular data audits to ensure accuracy.

Qualifications:

Bachelor's degree in Finance, Business Administration, or related field.
Proven experience in finance and/or sales administration roles.
Strong proficiency in financial software
(XERO Accounting, specifically) and Microsoft Office Suite.
Excellent organisational and time management skills.
Strong attention to detail and accuracy.
Effective communication and interpersonal skills.
Ability to work independently and collaboratively in a team environment.
Problemsolving and analytical skills
Proficient in English and Afrikaans
Own reliable vehicle and valid drivers license