Engineering Administrator - Cape Town - Persona Staff

    Persona Staff
    Persona Staff Cape Town

    1 week ago

    Persona Staff background
    Description

    Job Description

    We are seeking a highly organized and experienced administrative professional to join our team at {company}.

    Key Responsibilities

    • Organize and maintain engineering documentation, technical reports, engineering drawings, and other relevant files.
    • Generate regular reports on project status, budget utilization, and other relevant metrics.
    • Provide administrative support to engineers by assisting with tasks such as scheduling, travel arrangements, and expense reporting.
    • Assist with data collection and analysis, providing insights to support decision-making within the engineering department.
    • Arrange and schedule meetings, prepare agendas, and take meeting minutes.
    • Assist with loading requisitions on Syspro when needed.
    • Communicate with vendors and suppliers to procure necessary materials, equipment, and services for projects.
    • Facilitate communication between team members, clients, and stakeholders to ensure everyone is updated on project progress and developments.
    • Assist with quotations/invoices when needed from suppliers.
    • Monitor project expenses and help ensure projects stay within budgetary limits.
    • Collaborate with the engineering team to identify and address any issues or challenges that may arise during project execution.
    • Assist in allocating resources such as equipment, materials, and manpower for various engineering projects.
    • Assist in project scheduling, tracking milestones, and ensuring that tasks are being completed according to deadlines.
    • Ensure that engineering projects adhere to relevant industry standards, regulations, and safety guidelines.
    • Report any issues or fault findings to the Technical Director.

    Qualifications and Experience

    • Matric Certificate / Grade 12
    • Diploma in Administration or a similar field
    • 5 + years relevant working experience
    • Own reliable transport.
    • Bilingual (Preferable)

    Requirements

    • Familiarity with engineering concepts and manufacturing processes is beneficial to understanding the terminology and requirements of the engineering team.
    • The willingness to stay updated on industry trends, manufacturing technologies, and administrative best practice.
    • The ability to be adaptable and responsive to change.
    • Strong communication and organizational skills
    • Excellent time management skills and the ability to focus on various administrative tasks and coordination of multiple engineering projects.
    • Communication and / or any administration training (advantageous)

    Job Requirements

    1. Be in possession of a valid driver's license and own reliable transportation.
    2. Have strong communication and interpersonal skills.
    3. Be proficient in Microsoft Office suite.
    4. Have excellent organizational and time management skills.
    5. Be able to work independently with minimal supervision.

    What We Offer

    • A competitive salary package.
    • Opportunities for career growth and development.
    • A dynamic and supportive work environment.


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