Executive Secretary - Ballito, South Africa - SHARON NUROCK RECRUITMENT CC

SHARON NUROCK RECRUITMENT CC

Verified Company

Ballito, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Minimum Requirements:

Responsibilities:

Oversee the overall management of the General Managers Office (screening calls, general correspondence, flights, and accommodation booking, diary management)
Arrange and coordinate Board meetings, AGMs, and any special general meetings, including the preparation of agenda, production, and circulation of any associated paperwork
Ensure that minutes of all meetings and any committees are properly recorded
Maintain a database of Board decisions and ensure that the boards decisions are communicated efficiently so as to achieve prompt and full implementation
Track all decisions made at the meetings to ensure implementation
Act as a confidential sounding board to General Manager, Chairman, and Directors, and take a lead in dealing with difficult interpersonal issues
Prepare reports for respective EXCO and Board review
Participate in EXCO meetings and provide strategic input and advice
Ensure timely, consistent, and transparent communication with all stakeholders including regulators, customer service providers, and Board
Direct resident queries to HODs for resolution

Adhoc duties:

Estate communications
Vet longterm and shortterm leases
Perform administration of all sales and transfers with the transferring attorneys, buyers, and sellers
Agent vetting and information sessions, set agents exam and mark the exam as well as feedback thereof
Controls liaise with building control and the environmental departments in relation to inspectors on transferring properties or new sales, Accounts Department levy clearance
Establish and maintain a welcome pack for shortterm tenants, longterm tenants as well as new owners