Executive Assistant M/F - Gauteng, Johannesburg, South Africa - Voltalia

Description

Voltalia's job vacancy, Career and Recruitment

Job title : Executive Assistant M/F jobs in Gauteng

Job Location : Gauteng, Johannesburg

Deadline : May 08, 2024

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The Executive Assistant, based in Sandton (Johannesburg, South Africa), will have the following responsibilities:

Diary management / coordination & Administration

Planning and organization of extensive travel schedule

Planning and organization of daily and monthly schedule/agenda of Country Manager:

Management, organization, and optimization of the diaries

Meetings and other commitments scheduling

Team meetings, workshops etc. as required

Follow-up of monthly and quarterly reporting of all Managers, Asset Owners etc. , scheduling, agenda management, meeting minutes, documentation, etc.

Document development, review and amendment, namely for Monthly and Quarterly Reports in the appropriate format

Implementation and maintenance of contacts registration database

Interfacing with the broader teams for coordination meetings

Supporting the Country Manager various reports and any other related items

Business travel

Requesting flights and travels logistics for Country Manager

Monitoring travel costs and periodical reporting for the South African team

Monitoring travel roster of team members and ensuring adherence to the travel policy

Communication

Coordinating communication efforts to the internal stakeholders (local team)

Financial

Assisting in the preparation of reports i.e. track spend vs budget

Collecting and updating of monthly cash flow request from various Business Lines's

Follow up of all Request for Commitment requests, PO requests, collection of signatures, registration of documents etc.

General

Supporting BL's Senior Managers as and when required

Providing high level support and coordinating with Office Management team in Cape Town

Any ad hoc task as required from time to time

REQUIREMENTS

Matric (Grade 12) qualification mandatory

Related certification / course advantageous

Previous experience in a renewable energy or related environment a distinct advantage

5+ years of relevant experience in a similar role essential

Proficient in MS office tools (Power Point, Excel, Word, ) essential

Fluent in English

KEY SKILLS

Team spirit and positive attitude

Professionalism and ethical conduct

Attention to detail is essential

Ablility to communicate effectively at all levels of the organization

Proactivity, resilience and ability to work under pressure

Ability to adapt to multicultural environments

Excellent verbal and written communication skills

Ability to organise effectively and prioritise own workload

Respectfulness and confidentiality

*Administrative / Management jobs in south africa
*Executive Assistant M/F in Johannesburg