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    • Executive Assistant and Front Desk Coordinator - Boksburg - Ann Swann Personnel (Pty) Ltd

    Ann Swann Personnel (Pty) Ltd
    Ann Swann Personnel (Pty) Ltd Boksburg

    1 month ago

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    Description

    Job Description

    We are seeking a highly organized and proactive Executive Assistant and Front Desk Coordinator to join our team at Ann Swann Personnel (Pty) Ltd. As the first point of contact for clients, visitors, and staff, you will represent our company's brand with professionalism and warmth.

    This role involves efficiently managing incoming calls, maintaining a tidy reception area, and assisting with various administrative tasks to ensure smooth operations. The ideal candidate will have a proactive approach, excellent communication skills, and a willingness to learn in a fast-paced environment.

    Duties and Responsibilities:

    • Telephone Management: Promptly respond to incoming calls, directing them to the appropriate departments while ensuring professional communication.
    • Reception Duties: Maintain a welcoming and organized reception area that reflects our company's brand values.
    • Brand Marketing: Regularly update and display brand-marketing videos, ensuring all content is current and relevant.
    • Contact List Management: Update and distribute our comprehensive telephone list on a monthly basis.
    • Package Coordination: Coordinate deliveries and collections of small packages and documentation, maintaining accurate records and timely distribution.
    • General Administration: Support the team with general office administration tasks as needed.
    • Database Application: Apply relevant sections of our client's database to your daily reception duties, aligning with company standards and procedures.

    Requirements:

    • Education: Matric certificate with a relevant tertiary qualification in Business Management, Communications, or a related field.
    • Technical Skills: Proficient in MS Office (Word, Excel, Outlook) and a quick learner with databases.
    • Communication Skills: Excellent verbal and written communication skills, able to engage confidently and professionally with a variety of people.
    • Personal Attributes:
      • Outgoing, confident, and friendly demeanor.
      • Ability to work efficiently under pressure.
      • Professional, polished, and positive attitude at all times.

    Estimated Salary: R120,000 - R150,000 per annum.

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