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    • Junior Administrator - Gqeberha - Staff Solutions Recruitment

    Staff Solutions Recruitment
    Staff Solutions Recruitment Gqeberha

    1 week ago

    staff solutions recruitment background
    Description

    Job Summary

    We are seeking an organized and detail-oriented Administrative Assistant to provide exceptional support to our team. The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to work efficiently in a fast-paced environment.

    Key Responsibilities:

    • Answer and direct phone calls with professionalism and courtesy.
    • Organize and schedule appointments with internal and external clients.
    • Plan meetings and take detailed minutes to ensure accurate records.
    • Compose and distribute emails, correspondence, memos, letters, and forms in a timely manner.
    • Assist in preparing regularly scheduled reports to keep stakeholders informed.
    • Maintain a well-organized filing system to ensure easy access to documents.
    • Research and order office supplies to optimize our operations.
    • Develop and maintain contact lists to facilitate effective communication.
    • Book travel arrangements for employees and visitors.
    • Provide general support to visitors, including answering questions and directing them to relevant personnel.
    • Act as the primary point of contact for internal and external clients, ensuring prompt and courteous responses to their inquiries.
    • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers, promoting seamless collaboration and communication throughout the organization.

    Requirements:

    • High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary are highly desirable.
    • Proven experience as an administrative assistant, office admin assistant, or relevant role is preferred.
    • Proficiency in MS Office, particularly MS Excel and MS Word, is essential.
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