Accounting Administrator - Durban North, South Africa - Aspen Pharma Group

Aspen Pharma Group

Verified Company

Durban North, South Africa

2 weeks ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

JOB PURPOSE:

To assist the Group Financial Manager - Holdings in managing the financial processes.

This will be achieved by driving the Aspen values:
Excellence, Commitment, Teamwork, Innovation and engaging and building partnerships with the finance team and business partners.

KEY PERFORMANCE AREAS:

Financial management and Administration

CREDITORS

Capturing of the following timeously with supporting documentation and ensure that it has been approved in line with the Framework:
Supplier invoices
Expense claims
Travel invoices
Creditor's reconciliations
Preparation and payment of monthly creditor reconciliations within agreed payment terms
All queries are followed up & resolved in the shortest possible timeframe
Payments
Paying of all creditors inclusive of travel suppliers
Selecting supplier reconciliations for payment
Selecting expense claims for payment
Obtaining relevant signatory reviews
Loading onto SAP/FNB
Ensuring that payments are made and released with no delays
Attending to supplier/EA queries
Suppliers/EA's are updated as to the progress of their payments

FOREIGN PAYMENTS

Loading and vetting of all Inwards and Outward payments onto Eforex
Loading of vendors on the eforex platform
Receipting of inward payments
Obtaining relevant signatory reviews
Timeous submission to the bank
Ensure all BOP related transactions are processed

CREDIT CARDS

Timeous processing of all credit card transactions in respect of the various cardholders
Consult with the FNB credit card division on a quarterly basis to ensure that contact details for the cardholders are always up to date
Ensure that credit cards are obtained for new qualifying employees
Ensure that credit cards are returned and closed for all terminated qualifying employees
Required form to be completed for new and returned cards inclusive of renewed cards

PETTY CASH

Full Petty Cash procedure for both local and foreign cash including reconciliation of the physical cash to the GL

COMPLETION OF GENERAL LEDGER RECONCILIATIONS

Petty Cash
Balancing of the creditors subledger to the creditors general ledger
Other adhoc recons
Generation of our cash position and liquidity forecast
Preparation of relevant monthly tax schedules
Preparation & processing of forex transfers utilizing the services of Bidvest Bank
Preparation of quarterly BBBEE analysis
Preparation of month end accruals
GRNI ensuring that no purchase orders older than 2 months to exist in GRINYA
Monitoring of 'payments durban' inclusive of certain checks being done prior to handing over to creditors

ADHOC

Assistance with projects as they arise
Sort out queries as they arise
Answer any questions and queries of external auditors re: year end
Assist with putting processes in place to clear all audit issues

EDUCATIONAL QUALIFICATIONS & EXPERIENCE

Degree/Diploma in Accounting or relevant qualification
Accounting Degree/Diploma
57 Years' Experience in a relevant environment
Previous experience within an SAP environment is preferable

WORK-SPECIFIC SKILLS & EXPOSURE

Previous experience in the pharmaceutical or similar industry is very desirable
Experience in implementing financial controls
Experience in implementing new systems

SKILLS AND ATTRIBUTES

Must have excellent communication skills and have the ability to communicate professionally on financial issues
Mature, resilient, assertive and someone with unquestionable integrity
Highly numerical with great attention to detail and deadline driven
Ability to interact with all levels of staff
Able to work under pressure a calm, organized approach and ability to prioritize
A selfstarter with a high degree of analytical rigor
Excellent time management
Excel Knowledge
Ability to work overtime during critical periods

KNOWLEDGE

Excellent understanding of Tax legislation; IFRS; variance analysis; technical & economic knowledge of forecasting and planning systems
Sound experience in financial management

Computer literate

Advanced in MS Excel, MS Word and a fully integrated computer system e.g. ORACLE, Baan, SAP, Management Information systems etc
Knowledge of pharmaceutical business

ASPEN COMPETENCIES

Business