Office Administrator - Johannesburg - Insurance Institute of Gauteng

    Insurance Institute of Gauteng
    Insurance Institute of Gauteng Johannesburg

    2 weeks ago

    Default job background
    Description

    Job Title

    Administrative Assistant

    Job Summary

    We are seeking a highly organized and detail-oriented administrative assistant to support our team. The successful candidate will have excellent communication skills, be proficient in Microsoft Office, and have experience in events administration and finance.

    Daily Duties

    • Email and phone management: Respond to emails and calls in a timely manner, prioritizing tasks and managing daily workload.
    • Website testing: Ensure website links are functional and accurate, making necessary updates as required.
    • Invoicing and debtors: Create and send invoices, manage debtors, and maintain accurate records.
    • Database management: Update the database with relevant information and ensure accuracy.
    • Office organization: Maintain a tidy and organized workspace, including files and office equipment.
    • Backup and storage: Regularly back up important data and store work securely.

    Weekly Duties

    • Payment follow-up: Follow up on outstanding payments and manage bookings.
    • Sage payment allocations: Allocate payments on Sage on Mondays and Thursdays.
    • Sage report pull: Pull reports from Sage for the Friday Finance meeting.
    • Finance meeting feedback: Provide feedback on progress for the week during the Finance meeting.
    • Council liaison: Inform council members of special reports, summarizing information and identifying trends.
    • Meeting minutes: Record ad hoc meetings and minutes as required.
    • Portfolio support: Liaise with all portfolios and provide support and assistance.

    Monthly Duties

    • Statement drawing: Draw and send statements as required.
    • Event management: Assist with managing events, including distributing mailers and overseeing logistics.
    • Long service awards: Manage long service awards, including graduation certificates and annual dinners.

    Events

    • Mailer distribution: Distribute mailers no later than 3 weeks prior to an event if received timeously from Edu.
    • Main event distribution: Distribute mailers for main events no later than 4 weeks before the event.
    • Event hosting: Assist in hosting or arranging events, meetings, and insights.
    • CPD accreditation: Apply and manage CPD accreditation, overseeing certificate distribution.
    • Invitations and booking management: Send invitations to council members, educational programme delegates, and database, managing attendee lists and tracking RSVPs.
    • Invoice management: Invoice as per bookings, following up on payment.
    • Certificate preparation: Prepare documents, including setting up spreadsheets, printing, copying, and binding.

    Requirements

    • Matric certificate
    • Competence in Microsoft Office (Outlook, Excel, Word)
    • Experience in events administration, finance, and customer service
    • Own transport
    • Available to start immediately
  • Empact Group

    Office Administrator

    1 day ago

    Empact Group Johannesburg Contract

    Job Title: Office Administrator · Main Purpose of the Role: · We are seeking a highly organized and detail-oriented Office Administrator with experience using SAP for invoicing and purchase orders. · The ideal candidate will be responsible for managing the day-to-day administrati ...

  • South African Bankers Services Company Pty Ltd

    Office Administrator

    12 hours ago

    South African Bankers Services Company Pty Ltd City of Johannesburg Metropolitan Municipality

    Job Title · Office Administrator · Location · Selby - Johannesburg, GP 2001 ZA (Primary) · Occupational Level · Professional · Job Category · Administration · Job Type · Permanent · Description · BankservAfrica plays a vital role in the South African National Payments System as a ...

  • Empact Group

    Office Administrator

    2 weeks ago

    Empact Group Johannesburg

    Main Purpose of the role: · We are seeking a highly organized and detail-oriented Office Administrator with experience using SAP for invoicing and purchase orders. The ideal candidate will be responsible for managing the day-to-day administrative tasks of our office, as well as h ...

  • EKUPHUMULENI

    Office Administrator

    1 week ago

    EKUPHUMULENI Johannesburg

    We are seeking a detail-oriented and proactive Office Administrator to manage and oversee daily administrative operations. This role is critical to ensuring the smooth running of the office, supporting staff, and maintaining effective communication and coordination across departm ...

  • Kontak Recruitment

    Office Administrator

    1 week ago

    Kontak Recruitment Johannesburg

    Key Responsibilities of an Office Administrator · We are seeking a skilled and efficient Office Administrator to oversee front desk operations, provide administrative support, and coordinate logistics. · This position is ideal for someone who excels in a fast-paced environment an ...

  • Salt South Africa

    IT Office Administrator

    1 day ago

    Salt South Africa Johannesburg Contract

    Job Title: IT Office Administrator · Serve as the key point of contact for all IT-related queries and requests, ensuring seamless communication between teams. · Key Responsibilities: · Oversee the full lifecycle of IT hardware and software requests across the organization, from i ...

  • Lexmark

    Office Administrator

    2 days ago

    Lexmark Johannesburg

    We are seeking an organized and proactive individual to fill the Office Manager & Client Administrator/Coordinator role. This dual-position will oversee office operations, manage vendor relationships, and handle financial and administrative tasks related to toner order processing ...

  • EKUPHUMULENI

    Office Administrator

    1 week ago

    EKUPHUMULENI Johannesburg Full time

    We are seeking a detail-oriented and proactive Office Administrator to manage and oversee daily administrative operations. This role is critical to ensuring the smooth running of our office, supporting staff, and maintaining effective communication and coordination across departm ...

  • Office of the Chief Justice South Africa

    Chief Administrative Officer

    15 hours ago

    Office of the Chief Justice South Africa Johannesburg

    Key Responsibilities of the Chief Administrative Officer · The successful candidate will be responsible for managing day-to-day office operations and providing administrative support to the team. · Main Purpose of the Role: · We are seeking a highly organized and detail-oriented ...

  • Office of the Chief Justice South Africa

    Chief Administrative Officer

    1 week ago

    Office of the Chief Justice South Africa Johannesburg

    Chief Administrative Officer Role · The Chief Administrative Officer will play a pivotal role in ensuring the seamless operation of the office by executing a range of critical functions. · Office operations and logistics management to optimize efficiency. · Maintaining effective ...

  • Road Accident Fund

    Officer: Legal Administration

    5 days ago

    Road Accident Fund Johannesburg

    Job Title: Officer - Legal Administration · Key Performance Areas: · Legal Administration · <ol style= ...

  • Bandwidth and Cloud Services Group (BCS)

    Travel and Administrative Officer

    6 days ago

    Bandwidth and Cloud Services Group (BCS) Johannesburg

    Administrative and Travel Manager Role · We seek a highly organized professional with expertise in office administration, travel management, and human resource support to oversee critical administrative functions. · This role requires a skilled individual with strong coordination ...

  • Ivanhoe Mines

    HR Administration Officer

    2 days ago

    Ivanhoe Mines Johannesburg

    Ivanhoe Mines HR Administration Officer Role · We are seeking a highly skilled and experienced HR Administration Officer to provide human resource administrative support for all businesses and operations in the Democratic Republic of Congo (DRC). · The successful candidate will b ...

  • Placement Point

    Cash Office Administrator

    1 week ago

    Placement Point Johannesburg

    A key role within a reputable organization based in Kew has become available for a Cash Office Administrator. · Main Responsibilities: · Effective management of cash resources · Distribution of funds to stakeholders · Provision of exceptional customer service and time management ...

  • Complement Recruitment

    HR Office Administrator

    13 hours ago

    Complement Recruitment Johannesburg

    Job Title: Human Resources Administrator · Location: Johannesburg, Gauteng · Purpose of Position: · Complement Recruitment is seeking a highly skilled HR and Office Administrator to support the Human Resources department. · The primary role of this position is to ensure smooth an ...

  • Kontak Recruitment

    Office / Accounts Administrator

    1 week ago

    Kontak Recruitment Johannesburg

    Administrative Support Specialist · We are seeking an experienced office and accounts administrator to join our client's team in Johannesburg. · This role combines high-level administrative support with hands-on bookkeeping and personal assistant responsibilities. · You will play ...

  • Road Accident Fund

    Officer: Legal Administration

    1 day ago

    Road Accident Fund Johannesburg Contract

    Officer: Legal Administration (3 Year Fixed-Term-Contract) · A 3-year fixed-term contract opportunity exists for a highly motivated and detail-oriented Officer: Legal Administration to join our team in Gauteng, Johannesburg. · About the Role · This role plays a critical part in e ...

  • Thabile Engineering cc

    Office Contracts Administrator

    3 days ago

    Thabile Engineering cc Johannesburg

    We are seeking a highly skilled Officer Contracts Administrator to join our team at Thabile Engineering CC, a leading Consulting Electrical Engineering Company. · This contract position is an office-based role with some travel requirements. · The successful candidate will be resp ...

  • Standard Bank Group

    Administrator, Office Business Banking

    6 days ago

    Standard Bank Group Johannesburg

    **Company Overview** · Standard Bank Group is a leading Africa-focused financial services group and an innovative player on the global stage. We offer career-enhancing opportunities alongside talented professionals who serve individuals, businesses, high net worth families, and l ...

  • Standard Bank of South Africa Limited

    Administrator, Office Business Banking

    6 days ago

    Standard Bank of South Africa Limited Johannesburg

    Business Segment: Business & Commercial Banking · The Administrator, Office Business Banking role is critical to ensuring the efficient operation of the office environment. · This position demands a high level of professionalism, attention to detail, and the ability to manage mul ...

Jobs
>
Johannesburg
>
Office administrator