Team Assistant - Johannesburg, South Africa - De Beers Group of Companies

De Beers Group of Companies
De Beers Group of Companies
Verified Company
Johannesburg, South Africa

1 week ago

Thabo Mthembu

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Thabo Mthembu

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Description
Company Description

  • We're reimagining mining to improve people's lives. That includes the lives of everyone who works for Anglo American. We strive to be a great company where employees are happy, inspired to do their best work. A place where every colleague can grow, develop and realise their potential. To live up to our Always with Purpose employee value proposition, we're putting the development and growth of colleagues first by ensuring everyone at Anglo American has the career experience they deserve.

Job Description:


  • Provide comprehensive secretarial and administrative services to the General Counsel. Manage appointments, maintain diaries, arrange meetings, handle travel and venue bookings, organize events, liaise with IM to support IT needs, welcome guests, and assist in meeting preparations and presentations.
  • Prepare, format, and proofread a variety of documents. Maintain an efficient filing system for both hard and electronic copies.
  • Maintain regular communication with the General Counsel's direct report. Act as a liaison with internal departments within Anglo American and external stakeholders such as service providers and consultants.
  • Support the preparation of documents and presentations, take minutes in meetings, and arrange auxiliary meeting functions. Organize conferences, including venue, transport arrangements, and guest speakers/facilitators.
  • Manage calendars, monitor deadlines for legal processes and proceedings. Remain connected with the direct reports of the General Counsel to understand their workloads, requirements, leave schedules, and support structures.
  • Manage travel arrangements and support the booking of business trips, assist with collating and submitting team member's expenses.
  • Coordinate efforts towards closer alignment with team assistants supporting the direct reports of the General Counsel. Provide administrative support and assist with onboarding new staff.
  • Work closely with the

Legal Manager:

Upstream Integration to ensure alignment with General Counsel and support the implementation of new processes and initiatives to promote Upstream integration.


  • Serve as the health and safety representative, attend safety meetings, and coordinate safety training.
  • Handle sensitive personal and organizational information confidentially, maintaining professionalism and a responsive service.
  • Undertake general duties as assigned by the General Counsel, deliver on adhoc requests. Support the daily requirements of the General Counsel.

Qualifications:


  • Minimum of Matric with English as a first or second language.
  • Computer literate (Advanced proficiency on Microsoft Word, Excel & PowerPoint.

Technical Knowledge:

  • The structure, workings and operations of the Anglo American Group in South Africa will be an advantage.
  • Anglo American branding templates an advantage.
  • Communicate verbally with confidence and clarity.
  • Power BI reporting an advantage.
  • Egencia an advantage.
  • SAP an advantage.
  • Demonstrate a high level of attention to detail.
  • Identifying urgency of communication when necessary.
  • Manage work volume.
  • Prioritising tasks.
  • Maintains confidentiality.
  • Ability to work to deadlines.
  • Implement efficient work practices.
  • Excellent written and spoken English, with correct grammar and spelling.
  • Exceptional administrative skills.
**Additional Information

  • Who we are**We aim to lead the industry by pursuing ever safer and more responsible ways of working, demonstrating integrity and showing care and respect for people and the planet. That means we are constantly seeking new opportunities to mine and process our products sustainably, using less water, less energy and more precise extraction technologies. As the custodians of coal and other precious natural resources diamonds (through De Beers), copper, platinum and other precious metals, iron ore and nickel our extraordinary teams work safely and collaboratively, with the utmost consideration for local communities, our customers and the world at large.

How we are committed to your safety
Nothing is more important to us than ensuring you return home safely after a day's work. To make that happen, we have the most rigorous safety standards in the industry.

Not only that, we're also continually investing in new technologies - from drones to data analytics - that are helping to make mining safer.


Inclusion and Diversity
Anglo American is an equal opportunities employer.

We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are and provide equality of opportunity so that everyone can fulfil their potential.


How to apply

Advert Closing Date:12 February 2024
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