pa / foreign employees' administrator role - Johannesburg, South Africa - Alinta Tech Solutions

Description

Job Description
Our client is seeking an employee that will provide Foreign Service Employees in South Africa with a smooth transition upon arrival and ongoing support throughout their stay, ensuring that all related payments are processed promptly and assisting the HR department with all HR-related functions.

FSE Administration Responsibilities:

• Facilitate the integration of new FSEs to ensure a smooth transition.
  
• Process work permits in compliance with government regulations.
  
• Support in locating suitable housing.
  
• Provide assistance with housing-related matters, including lease agreements and utility bills.
  
• Help manage personal banking needs such as account opening, credit card issues, and closure of accounts upon FSE departure.
  
• Address medical-related inquiries, assist with claim submissions, and schedule medical appointments as needed.
  
• Support educational arrangements for the FSEs families.
  
• Coordinate the installation of telephone and internet services at home.
  
• Assist with the application and renewal of passports, visas, and drivers licenses.
  
• Coordinate with relocation services and moving companies.
  
• Handle payment of accounts related to FSE activities.
  
• Address any ad-hoc administrative requests from FSEs.
  

Personal Assistant to the Managing Director (PA to MD):

• Manage the daily schedule of the MD.
  
• Arrange travel plans for the MD.
  
• Handle ad hoc and personal tasks as requested by the MD.
  
• Process personal expense claims for the MD.
  

Business Partnering:

• Partner with the HR department to support Sales & Marketing teams.
  
• Develop and implement monthly employee engagement activities to enhance morale.
  

HR Administration:

• Process and manage invoices.
  
• Maintain filing systems.
  
• Handle ad-hoc administrative tasks.
  

Requirements

• Exceptional interpersonal and communication skills, with proficiency in both verbal and written formats.
  
• Highly motivated with a steadfast desire to achieve success.
  
• Capability to handle pressure and work effectively in stressful situations.
  
• Demonstrated work ethic and discipline.
  
• Proficient in Microsoft Office applications.
  

Educational Requirements:

• National Senior Certificate or equivalent.
  

Required Competencies:

• Robust work ethic.
  
• Energetic and capable of managing multiple tasks alongside daily responsibilities.
  
• Excellent follow-up and prioritization capabilities.
  
• Keen attention to detail.
  
• Precise execution of instructions.
  
• Positive attitude and a collaborative team spirit.
  
• Ability to understand and appreciate cultural diversity.
  

Travel Requirements:

• Minimal travel within and around Johannesburg
  

Benefits

Salary is all negotiable.

Requirements
Exceptional interpersonal and communication skills, with proficiency in both verbal and written formats. Highly motivated with a steadfast desire to achieve success. Capability to handle pressure and work effectively in stressful situations. Demonstrated work ethic and discipline. Proficient in Microsoft Office applications. Educational Requirements: National Senior Certificate or equivalent. Required Competencies: Robust work ethic. Energetic and capable of managing multiple tasks alongside daily responsibilities. Excellent follow-up and prioritization capabilities. Keen attention to detail. Precise execution of instructions. Positive attitude and a collaborative team spirit. Ability to understand and appreciate cultural diversity. Travel Requirements: Minimal travel within and around Johannesburg