Records Management Coordinator - Sandton - Nefcorp

    Nefcorp
    Nefcorp Sandton

    5 days ago

    Default job background
    Description

    Job Summary

    This position requires a Records Management Coordinator to support the implementation of a Digital Records Management System for secure storage and document management. The role involves facilitating the systematic disposal of outdated information, maintaining corporate governance, and ensuring compliance with records management policies.

    Key Responsibilities

    • Develop and implement a records management strategy aligned with organizational objectives.
    • Conduct regular records management inspections to ensure compliance with legal requirements and records management plans.
    • Draft and implement a records management policy to ensure effective information management throughout the office.
    • Train records management staff on their responsibilities and skills required for effective record management.
    • Design and maintain well-structured records classification systems and record-keeping systems for easy retrieval of information.
    • Develop educational materials on good records management practices.
    • Maintain safe custody of all records.
    • Implement various filing methods and ensure a systematic disposal program is in place.
    • Manage micrographic projects according to National Archives and Records Service requirements and good governance principles.
    • Develop and implement disposal guidelines and assist with appraisal and disposition of records.
    • Manage audio-visual records in accordance with National Archives and Records Service requirements and good governance principles.
    • Conduct records management assessments to ensure storage facilities meet legal requirements and storage standards.
    • Manage electronic records in line with National Archives and Records Service requirements and good governance principles.
    • Establish evaluation criteria to monitor compliance with sound records management practices.

    Additional Responsibilities

    • Prepare meeting agendas and packs for Portfolio Management Committee, Compliance Committee, Impairment Committee, and IST Steering Committee meetings.
    • Coordinate and attend meetings.
    • Draft and maintain minutes for committee meetings.
    • Monitor compliance with good governance practice.

    Requirements

    • Bachelor's degree in Information Management or Records Management or relevant qualification.
    • Relevant postgraduate qualification is an added advantage.

    Experience and Skills

    • 2-5 years of relevant working experience in a records management environment.
    • Knowledge of SharePoint is essential.
    • Strong computer skills and knowledge of MS Office applications.
    • Knowledge of records management systems is an added advantage.

    Personal Attributes

    • Professionalism.
    • Results-driven attitude.
    • Administrative competence and knowledge of applicable laws and regulations.
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