Creditors Clerk - Gqeberha, South Africa - Jobs2day

Description

Job Summary:We are seeking a detail-oriented and organized individual to join our manufacturing concern as a Creditors Clerk. The Creditors Clerk will be responsible for maintaining accurate and up-to-date records of all financial transactions related to our company's accounts payable. This role involves managing vendor accounts, processing invoices, reconciling statements, and ensuring timely payments. The ideal candidate should have a strong understanding of accounting principles, excellent attention to detail, and the ability to work effectively in a fast-paced manufacturing environment.

Responsibilities:

1. Accounts Payable Management:
   • Process and review invoices, purchase orders, and payment requests promptly and accurately.
   • Verify and match invoices with purchase orders and delivery receipts.
   • Ensure proper coding and classification of expenses.
   • Monitor accounts payable aging and resolve any discrepancies or issues.
2. Vendor Management:
   • Maintain vendor records, including contact details, payment terms, and other relevant information.
   • Communicate with vendors regarding invoice discrepancies or payment delays.
   • Build and maintain positive relationships with vendors to ensure timely and accurate payments.
   • Collaborate with procurement department to resolve any vendor-related issues.
3. Payment Processing:
   • Prepare payment batches for approval, ensuring accuracy and adherence to payment terms.
   • Process payments via check, electronic funds transfer (EFT), or other designated methods.
   • Reconcile payments with vendor statements to ensure accurate account balances.
   • Handle any payment inquiries or disputes from vendors.
4. Financial Reporting and Reconciliation:
   • Prepare regular accounts payable reports, including aging reports and cash flow projections.
   • Reconcile accounts payable ledger to the general ledger.
   • Assist in month-end and year-end closing processes, including accruals and journal entries.
5. Compliance and Documentation:
   • Ensure compliance with internal policies and procedures as well as relevant accounting standards.
   • Maintain organized and accurate documentation of all accounts payable transactions.
   • Assist with internal and external audits by providing requested documentation and explanations.

Requirements:

• Diploma or equivalent; additional education in accounting or finance is preferred.
• Proven experience as a Creditors Clerk or in a similar role, preferably in a manufacturing environment.
• Strong understanding of accounting principles and accounts payable processes.
• Proficiency in using accounting software and MS Office applications, particularly Excel.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Effective communication and interpersonal skills.
• Ability to work independently and collaboratively within a team.
• Prioritization and problem-solving skills.
• Familiarity with relevant laws, regulations, and compliance requirements.

Note: The job responsibilities and requirements outlined above are not exhaustive and may be subject to change based on the needs of the organization