Office Manager - Montague Gardens, South Africa - Time Personnel

Description

• Grade 12 / Matric
• Computer Literate Word, Excel, etc
• Bilingual (English speak / Afrikaans understand)
• Presentable with outgoing well-spoken, confident & friendly communication skills
• Excellent financial acumen with accounts
• Own transport essential
• Ability to take on responsibilities, use initiative and work well in a team & independently

• Drawing up quotations for clients
• Manage client enquiries telephonically helping and going the extra mile ensuring you can get back to them with exact information required
• Sending deposit invoice requirements to clients and following up telephonically
• Build sound relationships with clients, enjoy being the go to person when help is needed
• Track outstanding payments and develop relationships with clients, when required using of initiative in encouraging to get payment problems sorted
• Management of Control schedule for debtors that are in arrears
• Manage payments received, forwarding final invoices manage statements
• Daily updates of receipts scheduled - tracking payments received, deposits etc.
• Registrations of any new contract fitters that are working on site
• Record daily hours worked by all employees, complete monthly and weekly schedules
• Checking of working hours and daily signing in and out
• Managing sick leave schedules and administration required
• Managing inhouse database of customer lists
• Ensure that jobs being worked on are updated daily as to the current fitment status
• Manage costing compilations for all work requirements
• Oversee HR for staff with opening new files, drawing up contracts, issuing of payslips
• Manage transport invoices at month end
• Ensure administration for health and safety compilation is updated and on file when needed
• Manage the royalties programme
• For rental units ensure month rental and water and sewerage accounts are issued timeously, and payments are received
• Reconciliation of vehicle fleet for Cape Town, Johannesburg and Durban