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    • Procurement Administrator - Durban - Fouche & Co Recruitment

    Fouche & Co Recruitment
    Fouche & Co Recruitment Durban

    1 month ago

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    Description

    Procurement Administrator

    A key player in ensuring that the organization consistently receives high-quality goods in the right quantities, meeting all expectations and standards.

    Key Responsibilities:

    • Purchase goods and services in line with the organization's quantity and quality expectations.
    • Evaluate and negotiate contracts with suppliers to secure competitive terms.
    • Maintain an effective order schedule and ensure timely delivery from suppliers.
    • Track inventory levels, ensuring consistent restocking of required goods.
    • Follow up on outstanding items or unquoted goods to ensure completeness of orders.

    Shipping & Logistics Coordination:

    • Handle export and import shipments (FCL & LCL), including planning, checking, and booking space with carriers.
    • Liaise with suppliers, clearing agents, transporters, and overseas agents for smooth shipment coordination.
    • Track and update the status of incoming and outgoing shipments to ensure timely deliveries.
    • Prepare and manage import/export documentation, including packing lists, invoices, letters of credit, and insurance documents.

    Inventory & Data Management:

    • Ensure accurate updates to the inventory system, including stock, pricing, and order records.
    • Maintain purchasing and shipping records, ensuring all transactions are documented properly.
    • Expedite orders and liaise with suppliers to resolve issues related to inventory, quality, or quantity discrepancies.
    • Perform GRN (Goods Received Note) and GRV (Goods Received Voucher) processes, ensuring all stock is correctly recorded.

    Shipping & Freight Management:

    • Manage container bookings and coordinate with clearing and forwarding agents for timely deliveries.
    • Obtain freight quotations and make recommendations for competitive shipping rates.
    • Handle clearance, permits, and all related shipping duties, including STOP Containers and audit documentation.
    • Work closely with the warehouse team and transporters to ensure effective shipping and delivery schedules.

    Financial Administration & Reporting:

    • Manage foreign outward payments, including currency exchange and bank documentation.
    • Assist with weekly cash flow reports for management and handle costing for both local and foreign shipments.
    • Support the preparation of reports for the Managing Director, including weekly updates and stock status.

    General Support:

    • Provide relief for the cash office and switchboard operations when required.
    • Assist sales teams with stock inquiries and ensure accurate order processing.
    • Handle all supplier queries and maintain strong communication channels for efficient problem resolution.

    Key Requirements:

    • Matric (Non-negotiable)
    • Proven experience in procurement, shipping, and logistics coordination, ideally within a spares or similar industry.
    • Knowledge of international shipping, clearing agents, and import/export documentation.
    • Strong understanding of inventory management systems and data entry practices.
    • Experience with negotiating supplier contracts and managing relationships.

    Skills & Competencies:

    • Excellent communication and interpersonal skills to liaise effectively with suppliers, forwarders, and internal teams.
    • Strong problem-solving abilities, particularly in resolving shipping and supply chain discrepancies.
    • Attention to detail and ability to maintain organized records.
    • Strong financial acumen, particularly in relation to costings, foreign payments, and budgeting.

    Personal Attributes:

    • Highly organized with the ability to manage multiple tasks and deadlines.
    • Self-motivated with a proactive approach to problem-solving.
    • Ability to work under pressure in a fast-paced environment.
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