Stores Assistant - Cape Town, South Africa - INTERCONNECT SYSTEMS
Description
SUMMARY OF POSITION
The Stores Assistant is responsible for keeping track of the stock in the stores.
He/she must monitor current stock levels to decide if more should be ordered, as well as organise existing inventory, so it is easily and safely accessible.
He/she is also responsible for all administrative duties with regards to stock control, as well as any ad hoc duties requested by Management.
ROLES AND RESPONSIBILITIES
-
Stock Control
- Control the stores operations by ensuring that all materials are correctly handled and recorded
- Issuing and returning of stock
- Receive stock and receipting it on the stock system
- Order of stock for jobs and obtaining and maintaining minimum stock level
- Ensure a correct stock take is done every month end
- Keep the stock room clean, tidy, presentable and ensure all stock is clearly visible
- Arrange stock delivery to site
- Arrange stock collection from suppliers
Administration
- Enter stock items in the system and allocating them to their respective jobs
- Ensure all paperwork is filled in correctly and signed by the relevant person / people
- Create purchase orders on the system
- Liaise with suppliers, and obtaining quotes from suppliers
- Ensure all supplier invoices are captured
- Ensure inter Branch transfers are recorded on the system and correct paperwork is in order
Health, Safety, Quality and Environmental Responsibilities
- Report any deviations that could lead to an accident
- Participate in Safety Training to improve safety standards
- Report incidents and accidents before the end of a shift
- Adhere to the Company's Health and Safety policy and procedure
- Look after your own safety and that of other employees
- Ensure that the SHEQ Management System requirements are met towards customer, internal, ISO, regulatory / legal requirements.
- Manage and perform all internal processes, especially those that affect the quality of the Organization's products.
- Work with Customers, Colleagues and Contractors towards continual improvement of the Management system and report the need for improvement to Management.
- Keep up standards and regulations with respect to Products and Services
Any other reasonable duties and responsibilities in line with your capabilities and at the request of your Superior
JOB REQUIREMENTS
- Must have a minimum of Grade 12 or equivalent
- Previous experience with stock control would be an advantage
- Previous experience with Syspro would be an advantage
- Must have extensive knowledge of MS Office
- Industry and Product knowledge would be an advantage
- Must have excellent verbal and written communication skills
- Must have general office administration skills
- A valid driver's licence would be an advantage
BEHAVIOURAL REQUIREMENTS
- Must be able to work independently as well as in a team
- Must have excellent organisational, planning, multitasking and administrative skills
- Must be able to prioritise jobs, perform under pressure and meet deadlines
- Must have exceptional attention to detail, be results, detail and goal orientated
- Must be logical, methodical and proficient
- Must be able to manage time efficiently and effectively
- Must be able to follow instructions
- Must consistently maintain a high level of integrity, be honest and reliable
- Must be willing to take on new responsibilities and challenges
- Must have exceptional Customer service skills
- Must be dressed professionally at all times
- Must conduct him/herself in the appropriate manner and show respect towards the Company, Clients, Suppliers, Contractors and fellow employees
- Must have excellent interpersonal and communication skills
Application Question(s):
- Previous experience with stock control would be an advantage
- Must have extensive knowledge of MS office
Experience:
- Stores in Network infrastructure industry: 4 years (preferred)
- Syspro: 3 years (preferred)
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