Executive Assistant to The Group General Manager - Pretoria, South Africa - Innovative Staffing Solutions
Description
Collect, analyze and draft documents/information in order to conserve executive's time.- Schedule and plan meetings to manage executive's appointment calendar/schedule.
- Attend meetings in the absence of an executive to act as executive representative and speak on his/her behalf.
- Receive customers and interact with them to identify and process their inquiries or requisitions.
- Prepare presentations for executives by formatting, inputting, editing and transmitting text and image.
- Collect and analyze data in order to prepare reports useful in taking key business decisions.
- Utilize electronic and paper filing systems to maintain proper records of important information/document.
- Monitor stock levels by checking inventory to identify outofstock items and place order for supplies.
- Inspect office equipment to initiate repairs or call for replacement as required.
- Format, edit, and distribute minutes of meetings.
- Screen, monitor, and distribute incoming calls to appropriate personnel.
- Ensure work area is neatly and properly arranged in a manner that supports smooth office operations.
- Prepare and deliver presentations required for staff induction and orientation.
- Organize and schedule departmental project activities.
- Notify executives and staff of deadlines to ensure timely completion of set objectives.
Job Types:
Full-time, Permanent
Ability to commute/relocate:
- Pretoria, Gauteng: Reliably commute or planning to relocate before starting work (required)
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