Maintenance & Admin Manager - Johannesburg, South Africa - Trafalgar Property Management (Pty) Ltd

Trafalgar Property Management (Pty) Ltd

Verified Company

Johannesburg, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Trafalgar is the leading residential letting agency across South Africa, letting and managing residential properties across all major metropolitan areas.

Trafalgar is dedicated to providing a comprehensive and tailored sectional title and Home Owners Association (HOA) property management service.

Trafalgar offers a commercial property management service catering for all the management requirements associated with commercial, Retail and Industrial property.

Trafalgar is an authorized financial services and credit provider with a specialist property insurance broking focus on sectional title insurance and finance.

Trafalgar Group is in search of a
Maintenance and Admin Manager to join their dynamic and strategic team. You need to be of analytical thinking, be proactive, deadline driven and can work well under pressure. The primary focus of this position is to offer oversee the Maintenance, Data Capturing and Meter Reading Teams.

Meter readings

Oversee the meter reader to ensure that the meters are read on the appropriate dates and that the information is uploaded timeously.
Generate monthly meter reading invoices.
Generate quotes for new meter reading business.

Maintenance

To oversee and support the Maintenance Administrator
Oversee the driver's daily schedule to ensure that statements and payslips are delivered on time.
Regularly update monthly compliance schedule.

Oversee the team who is responsible for the following duties:

Logging of all maintenance calls/ requests
Handling all maintenance queries
Liaise with the maintenance contractors
Follow up on completion times
Finalization of all maintenance jobs on the maintenance module
Liaising with clients
Liaise with Portfolio Managers and Personal Assistants
Sending outstanding job list to PM's & PA's
Keeping track and update of the Preferred Contractors List
Assisting with obtaining quotations

Data Capturing

To oversee & manage the data capture processes to ensure deadlines are met and quality control.
Print of levy statements
Checking and analyzing variant reports.

Oversee the team who is responsible for the following duties:

Opening new buildings and accounts.
Raise standard charges and opening balances
Passing debit and credit journals
Adjusting elec/water readings as per instruction of PM's
Load elec & water batches from electronic data provided by the reading companies.
Monthly printing of statements to be sent to owners.
Update owner details as per request from PM's or when telephone contact has been made with clients.

Experience required