Operations Officer - Hillcrest, South Africa - THINK TUBERCULOSIS & HIV INVESTIGATIVE NETWORK NPC

THINK TUBERCULOSIS & HIV INVESTIGATIVE NETWORK NPC

Verified Company

Hillcrest, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Minimum Requirements

A Diploma or Degree in Project or Business management or equivalent qualifications
3 years' experience in managing operations/programs
Experience in problem solving, analysis of reports

Programme Operations

Coordinate and schedule Programme/Projects meetings and resolve competing commitments.
Coordinate travel arrangements for programme staff
Ensure all key programmerelated meetings/events run smoothly by sending reminders timeously, preparing agendas when required and attending some of the meetings
Keep comprehensive records of all such meetings/events and activities in the most appropriate formats for safe storage and easy retrieval.
Assist in compiling programmerelated reports or follow up with internal and external stakeholders.
Ensure conducive venues are booked for all programmerelated meetings, training and events and ensure all such programme events/activities and materials are always appropriately branded in line with Funder Rules and Regulations

Project Operationalisation

Provide support to district teams to ensure processes and operations to support the implementation according to approved work plans to set outputs are in place.
Operate as a point of contact between the district offices and the Provincial Programme Support office and key personnel on project performance and delivery.
Ensure procurement of office and other supplies for the programme offices and support facilities in line with set procurement procedures
Compile monthly reports on vehicle status & usage, fuelissued, servicing, etc.
Responsible for fleet operation tracking and reporting, including the creation of performance, efficiency, vehicle/equipment maintenance and reports.
Ensure that all District Managers understand and procure the licenses and permits needed
Reduce downtime due to repairs or lack of routine maintenance
Ensure that all log sheets are accurate and submitted
Maintain electronic databases inspections and maintenance of fleet management.
Monitor and ensure fleet operation in compliance with local rules and regulations.
Develop and maintain the project asset list, including quarterly audit
Ensure all assets are tagged as per donor requirements
Initiate and track procurement for the project
Facilitate logistics of material/equipment from head office to District offices
Provide support to the District teams to ensure office security and maintenance to ensure a safe working environment
Identify bottlenecks and operational solutions to operational obstacles
Review operational policies and advise on policies and SOPS that will ensure accountability and speed of implementation of the programme

Governance, Reportingand Self-Management

Record keeping of all reports and essential information
Compliance with all relevant legislation relating to the project
Managed compliance with the relevant laws and related frameworks and ensured adherence to best practices and standards of the project
Ensure THINK vision, mission and values are reflected in all job outcomes
Comply with all THINK rules and regulations and policies and procedures
Be passionate about making the difference and add value to THINK
Perform other duties as required