Document Controller - East Rand, South Africa - Unique Personnel

Unique Personnel
Unique Personnel
Verified Company
East Rand, South Africa

1 week ago

Thabo Mthembu

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Thabo Mthembu

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Description

Job Number

  • 69426

Job Type

  • Permanent

Job Title

  • Document Controller

Computer Skills

  • JD Edwards,MS Excel,MS Outlook,MS Projects,MS Word

Industry

  • Engineering

City

  • Ekurhuleni (East Rand)

Province

  • Gauteng
  • REPORTING TO THE MANAGER: ENGINEERING AND PROJECTS
  • JOB PURPOSE
  • Compiling, coordinating and filing relevant project documentation to ensure that all relevant documents are recorded and stored as per requirements to provide an efficient document control support service to the business line and project execution.


  • JOB FUNCTION

  • Registration, issue and distribution of technical documentation to internal and external parties within the required turnaround time frame of documentation
  • Engage in preparing project documents and related reports as required
  • Day to day uploading and downloading of correspondence, drawings, transmittals and other documents
  • Project document requirements are monitored to verify that all documents are distributed as per customer VDRL requirements
  • Contractual requirements are fulfilled in terms of documentation
  • Document management system is maintained to provide effective coordination of documentation
  • Assemble documents and drawings into sets for delivery as specified ( Project files are compiled for each project as per project requirements)
  • Document requirements, in line with project schedule milestones are adhered to as per contract requirements
  • Incoming and outgoing documentation is managed and distributed as required and signatures are obtained where necessary
  • Progress reporting on the document status, adhoc tasks in document management and control for delivery of projects
  • Liaison with business / service line personnel as per project requirements and customers to obtain all necessary project documentations
  • Feedback is provided to project personnel on the status of project VDRL's as per project requirements
  • Relevant documentation is filed electronically and/or manually as per departmental requirements
  • Document transmittal system is maintained and utilised as per contract requirements
    Inherent Requirements


  • QUALIFICATION & REQUIREMENTS

  • Grade 1 3 years relevant experience in a project environment
  • Contributes to team success, manages own work, follows up, quality orientated, attention to detail and analytical thinker
  • Demonstrates an indepth knowledge of data organization
  • Effectively stores/files information and displays competence in information reporting
  • Proficient in MS Office Suite (MS Word, MS Excel and MS Outlook) and MS Projects

What Qualification

  • Matric

Minimum Qualification

  • Matric

Status

  • Available
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