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    • Logistics Coordinator - Cape Town - InvisionHR

    InvisionHR
    InvisionHR Cape Town

    1 week ago

    Default job background
    Full time
    Description

    This role involves coordinating the logistics for food-servicing equipment deliveries and services, ensuring efficient order fulfillment, and supporting internal teams in maintaining smooth logistical operations.

    Location: Stikland, Cape Town

    Reports to: Business Owner

    Schedule: Monday – Thursdays, 08:00-16:30 & Fridays, 08:00-16:00. 

    Salary: Market related and commensurate with experience

    Responsibilities:

    Logistics Coordination:

    • Manage and oversee all deliveries for both the Sales (95%) and After-Sales (5%) departments, ensuring smooth and efficient operations. 
    • Arrange, schedule, and optimize delivery routes to ensure timely and efficient service.
    • Monitor and track driver movements, ensuring on-time deliveries and resolving any delays.
    • Communicate proactively with clients regarding delivery statuses, ETA updates, or potential delays.
    • Arrange and oversee all collections from suppliers as requested by the Procurement Department.
    • Oversee the maintenance and servicing of company vehicles, including daily and weekly checklists, monthly reporting, licensing, compliance, and handling accidents, repairs, vehicle tools, and equipment.
    • Ensure all drivers' licensing, Professional Driving Permits (PDPs), lessons, and renewals are up to date.
    • Work closely with the Stock Controller to coordinate and schedule stock transfers between warehouses and assign vehicles as required.
    • Ensure all orders are properly stored, handled, and ready for delivery.
    • Implement, maintain, and improve systems and processes for deliveries

    Sales Administration (Logistics-related tasks): 

    • Accurately process quotes, orders, and invoices related to logistics.
    • Handle payments related to logistics services (cash, EFT, credit card).
    • Provide logistical support in managing orders, couriers, and delivery follow-ups.

    Team Support driver Supervision:

    • Supervise drivers and driver assistants, ensuring they complete their tasks efficiently.
    • Conduct HR-related tasks for drivers, including performance reviews, disciplinary actions, leave requests, and overall team management.
    • Work closely with the logistics and sales teams to ensure seamless operations.
    • Participate in team meetings, training, and process improvement discussions.
    • Assist colleagues with administration or operational needs when required.
    • Collaborate with sales and logistics teams to ensure smooth operational flow.

    Requirements

    Minimum requirements:

    • 3-5 years of experience in logistics or similar operational roles.
    • 1+ years of experience in food servicing equipment logistics or similar, supply chain management, or a similar field.
    • Fluent in English; proficiency in an African language or Afrikaans is an advantage.
    • Proficient in computer software (emails, Microsoft Office: Word, Excel, etc.).
    • South African Driver's License (Code 10 is an advantage).
    • Additional qualifications or experience in logistics, operations, or supply chain management is advantageous.
    • Own reliable transport to work

    Competencies: 

    • Strong organizational and multitasking skills
    • Strong leadership abilities with a focus on team management and operational efficiency.
    • Effective communication and problem-solving abilities
    • Proactive, self-motivated, and able to work independently
    • Excellent attention to detail with a focus on logistics accuracy
    • Ability to work well in a multi-ethnic and multi-cultural environment

    Our ideal candidate:

    • Is passionate about logistics and operations
    • Is dedicated to customer satisfaction and timely deliveries
    • Experienced in food servicing equipment logistics or similar and transportation
    • Capable of managing and improving logistics processes.
    • Wants to grow and contribute to the success of our brand
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