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    • Human Resources Administrator - Johannesburg - Ogilvy South Africa

    Ogilvy South Africa
    Ogilvy South Africa Johannesburg

    3 weeks ago

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    Description

    HR Administrator Role at Ogilvy South Africa

    We are seeking a highly organised and detail-oriented HR Administrator to join our dynamic team. This role is responsible for managing a wide range of HR administrative tasks, including freelancer management, employee onboarding and offboarding, leave administration, and general HR support.

    Key Responsibilities:

    Freelancer Management:

    • Manage the entire freelancer lifecycle from onboarding to offboarding.
    • Generate contracts, manage onboarding documentation, and share information with payroll.
    • Engage Business Technology regarding systems access for freelancers.
    • Follow-up on freelancer invoices and timesheets.
    • Ensure completion of mandatory WPP courses for long-term freelancers.

    Offboarding:

    • Manage the offboarding process for permanent employees and freelancers.
    • Initiate system terminations and access revocations.
    • Manage the return of company assets.
    • Prepare certificates of service.

    Leave Administration:

    • Conduct final leave approvals on the automated leave system (ESS).
    • Assist employees with ad hoc leave queries.

    General HR Support:

    • Assist with new hire orientation and first-day logistics.
    • Ensure new joiners have necessary equipment, access, and resources on their first day.
    • Prepare long service anniversary and birthday/anniversary communications.
    • Resolve technical issues for system users by engaging with Business Technology and WPP IT.

    Requirements:

    • Tertiary qualification in Human Resources or Industrial Psychology.
    • 1-2 years proven experience as an HR Administrator.
    • Strong organisational and time-management skills.
    • Excellent attention to detail and accuracy.
    • Proficient in Microsoft Office Suite and HR systems.
    • Excellent communication and interpersonal skills.
    • Ability to work independently and as part of a team.

    Ability to handle confidential information with discretion.

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