Executive Personal Assistant - Boksburg, South Africa - Ellahi Consulting

Ellahi Consulting

Verified Company

Boksburg, South Africa

3 days ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

About the Employer:
A Well established Logistics organization

Location:
Boksburg, Johannesburg

Gauteng

Salary:
Approximately R pa (maximum)-Depending on experience and qualifications

Job Function :

Provide personalised administrative and secretarial support in a well-organised, timely manner to the Executive Team of a well established Logistics company.

Supporting Executives:

Executive VP
VP: Freight
VP: Finance
Executive: HR
Executive: Commercial
Executive: IT

Qualifications required

Matric
Diploma or related experience

Skills and experience required

Strong analytical skills.
Valid driver's License and own vehicle.
Work well under pressure, adhere to deadlines and be a selfstarter.
Must take ownership of the position, be dedicated and innovative.
Excellent communication skills.
Sound experience of telephone etiquette and hospitality.
Meeting of deadlines and planning.
System knowledge Microsoft Office
Quality work output with attention to detail.
Interpersonal skills.
Ability to work under pressure.
Stress tolerance
Event and travel management
Proofreading Skills.
Experience in taking of meeting minutes.
Excellent time management skills.
Excellent written and verbal skills.

Key performance areas

Provide general and administrative support to the Executive: Vice President and direct reports to contribute to the effective and efficient functioning and service delivery.
Provide overall secretarial and governance services, originating and distributing minutes of meetings, preparation of documentation, official letters, and communication.
Organizing, synchronizing and maintaining multiple computerized diaries by planning and scheduling meetings and teleconferences.
Enhance the productivity through the day to day management of Executives diary and screening of calls.
Manage and arrange all corporate events and functions.
Maintaining confidential information.
Act as first point of contact for incoming visitors, guests and clients ensuring that they are professionally welcomed and that refreshments are provided timeously.
Coordinate international and domestic travel for the company and for the staff as required by arranging and facilitating all travel bookings including the administrative management thereof.
Booking and preparing meeting rooms including organising refreshments.
Create a positive experience and atmosphere through the professional engagement with both internal and external contracts, including dealing with direct enquiries in a courteous manner.
Preparation of Exco and Board documentation and distribution thereof
Any ad hoc administrative function relevant to the job that may be required.

Salary:
Up to R484,000.00 per year