Executive Personal Assistant - Cape Town, South Africa - Heart and Stroke Foundation South Africa

Description

This role is that of a Personal Assistant to the CEO. It requires proficiency in personal assistance as well as executive administrative efficiency. Strong communication skills, as well as written and spoken proficiency in the English language is compulsory. A second South African language will be an advantage.


The following responsibilities are central to the role:
Diary management and scheduling
Administrative duties
Responsible for day to day tasks
Liaising, at the highest level of professionalism and tact, with the board and key stakeholders
Lead internal communications between the CEO and staff with the highest level of professionalism and collegiality
Must be trustworthy at the highest level and protect privacy and the confidentiality of materials and information passing through the CEOs office
Must be able to multi-task and be highly organised
Must be able to arrange the CEOs work-related travel arrangements
Must be able to set up board meetings, staff meetings and other relevant high level meetings


Required:

Knowledge of Microsoft and Google platforms; and other relevant software packages
Have above average computer literacy
Prepare, draft, finalise and distribute important notes and minutes
Manage telephone calls
Interact with external clients
Take accurate and comprehensive notes at meetings
Run errands and coordinate project work if needed
An over-reliance on AI tools will not be looked upon favorably
Knowledge of running an executive office with the necessary 'gate-keeping' skills
Have a driver's licence
Have a reliable internet connection at home for emergencies
Must be a South African citizen or permanent resident of South Africa
Have a police clearance certificate
Be able to provide supporting documents to verify what is reported in the CV
Provide all supporting documents and the contact details of at least three references, with two being from an immediate past place of employment or from a current employer
Be skilled at working in diverse work environments and embracing the work culture