Office Coordinator - Randburg - Pangea Professional Services

Pangea Professional Services Randburg

3 days ago

Description

Administrative Coordinator Position Overview

The Administrative Coordinator plays a pivotal role in streamlining office operations and supporting executive management at Pangea Professional Services. This position requires excellent organizational skills, multitasking abilities, and the capacity to thrive in a fast-paced environment.

Key Responsibilities:

Executive Support: Manage schedules, arrange meetings, and coordinate travel logistics for executive management.
Documentation Preparation: Prepare and edit reports, presentations, and other documents as needed.
Primary Point of Contact: Serve as the primary point of contact for internal and external communications.
Project Management Assistance: Assist in project management by tracking deadlines and ensuring stakeholders are informed of progress.
Office Administration: Organize and maintain office filing systems and databases, ensuring accurate and up-to-date records.
Supply Management: Manage office supplies inventory and coordinate maintenance for office equipment.
Tasks and Productivity: Support the team in other administrative tasks as assigned to enhance overall productivity.

Health and Safety Responsibilities: In addition to administrative duties, you will also play a key role in ensuring a safe and healthy work environment, which includes implementing and maintaining health and safety policies and procedures.

Requirements:

Education and Experience: High school diploma or equivalent; an associate or bachelor's degree in business administration is preferred.
Work Experience: 3-5 years of experience in an administrative role, preferably in a corporate environment.

Technical Skills:

Microsoft Office Suite: Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
Project Management Tools: Experience with project management tools and CRM software.
Software Proficiency: Ability to learn new software and tools quickly.

Interpersonal Skills: Excellent interpersonal and communication skills, both written and verbal.
Organizational Skills: Strong organizational and time management skills with a high level of attention to detail.
Collaboration: Ability to work independently and collaboratively within a team.
Problem-Solving: Proactive problem-solving skills and adaptability to changing priorities.
Professionalism: Professional demeanor and a customer-focused attitude.

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