Member Experience - Johannesburg, South Africa - JenRecruitment

JenRecruitment

Verified Company

Johannesburg, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Minimum requirements for Skills/Education/Experience:

SKILLS:

Exceptional administrative and organizational skills
Excellent negotiating skills
Proven budget management experience
Effective communicator (verbally and in writing)
Good interpersonal skills and customer service oriented
Ability to work independently and as part of an international team
Good PC skills (MS Office essential)
Ability to multitask and prioritize effectively
Excellent attention to detail
Must be prepared to travel (including at weekends and occasionally at short notice)
Fluent in English (additional languages highly desirable)

EDUCATION:

Good English and Mathematics Grades to at least a Matric level
Business Diploma or University graduate an advantage

EXPERIENCE:

Previous experience in event management (involving large groups of multinational delegates minimum 2 years)
Working with regional and international team

Responsibilities:

Assisting with the planning, organizing and/or coordinating of Distributor and staff logistics for all regional Events (involving groups of up to 5,000 people)
With the support of the Sales Strategy & Support Supervisor, compile RFP documents (Request for Proposal) for Event related services including Special Events, Transportation and Ground Services. Prepare RFP review documents and establish sound relationships with Events suppliers.
Compilation of staff and distributor rooming lists and transportation schedules, venue and catering riders. Category budget management and reconciliation of each.
Compilation of internal event communications including Playbooks, Contact Lists and On-Site Event binders
Creation and maintenance of Event support documentation ie: contact lists, agendas and onsite working manuals for the Events Team
Creating and maintaining an online 'Events' folder including supplier information, key contacts, vendor information, Event statistics and information.
Assistance with venue research and site selection, preparation of PPT presentation documents and detailed research on support information ie: flight costs, frequency and timings, climate, visa requirements, currency etc for inclusion in presentations.
Researching new and exciting ideas for upcoming Events, including attending Events exhibitions with team colleagues to keep on top of what's ontrend and innovative in the Events industry.
Providing support with internal and Distributor/Member facing Event calls including comprehensive call notes
Sourcing of giveaways and deliverables for Events
Placing product orders for each Event and coordinating shipping, distribution on site and return
Supporting the Events Team with TAFs, travel arrangements, flight bookings, transfers and hotel accommodations
Create online profiles as requested by members for online events and promotions page. Maintain database for members' requests and acknowledgments.
Any other adhoc requirements within your department as deemed necessary by your Sales and Marketing Manager in order to support daily operations.