Accounts Clerk - Midrand, South Africa - Midland Primary and High School

Midland Primary and High School

Verified Company

Midrand, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

We are an independent School in Midrand, Johannesburg seeking an Accounts Clerk / Bookkeeper.

THE AIM OF THE JOB:

Duties and responsibilities:

Providing accounting and clerical assistance to the accounting department.
Typing accurately, preparing and maintaining accounting documents and records.
Preparing bank deposits, general ledger postings and statements.
Provide accounting and clerical support to the accounting department
Type accurately, prepare and maintain accounting documents and records
Prepare bank deposits, general ledger postings and statements
Reconcile accounts in a timely manner
Daily enter key data of financial transactions in database
Provide assistance and support to company personnel
Research, track and restore accounting or documentation problems and discrepancies
Inform management and compile reports/summaries on activity areas
Function in accordance with established standards, procedures and applicable laws
Constantly update job knowledge
Organize and maintain an efficient and effective office that handles a variety of tasks for the administration, faculty, students, and parents of the school.
Perform secretarial and clerical tasks of a varied nature. Many tasks will require a thorough knowledge of the rules and regulations of the school and school system and the frequent exercise of independent judgment within the scope of the authority granted by the Principal.
Distribute mail and handle correspondence of the office, responding to routine requests for information, and transcribing, word processing, and proofing letters and responses.
Type, reproduce and distribute notices to staff, students and parents.
Ensure that all communications from the office meet proper written and oral English standards.
Greeting visitors, answering telephone calls in a pleasant and efficient manner, and communicating effectively in routine, sensitive, and confidential matters.
Register new students, secure appropriate student records, maintain confidential student records, and transfer records for students moving to other schools.
Maintain a current school calendar of events and use of facilities.
Maintain efficient and well organized electronic and paper data collection and filing systems, including confidential student files.
Create forms, and compile and organize data and information necessary for the efficient operation of the office. Complete all required monthly and year end reports in a timely fashion.
Order and maintain office supplies.
Maintain inventories of books, materials, and equipment of the school.
Create and maintain a clean, attractive, orderly, safe, and efficient office environment.
Recommend to the Director improvements needed in office procedures or operations.
Assist in handling interruptions and emergencies, calling for assistance when needed.
Work cooperatively with staff in other offices with the completion of large or time sensitive projects or emergencies. Maintain a safe working condition and operate electronic and other equipment needed to carry out job functions and responsibilities.
Keep informed about school activities, and other information necessary for the functioning of the office.
Continue to grow through collaboration with fellow staff members and participation in appropriate staff development and workshop programs.
Display ethical and professional behaviour in working with everyone who communicates or is associated with the office. Serve as a role model for students and staff in demonstrating positive attitudes, appropriate attire and grooming, accepting responsibility, and an effective work ethic.
Protect confidentiality of records and information about students and staff, and use discretion when sharing any such information within legal confines.
Perform any duties and responsibilities that are within the scope of employment, as assigned by the Director, and not otherwise prohibited by law or regulation.
Interview students and parents to understand their objectives and background.
Provide clarifications to parents and learner's queries in a professional manner.
Advice parents and learners about the school, admission procedure, eligibility and school fees involved.

Provide assistance with recruitment activities, student assessments, admission publications and prospectuses, and information sessions.

Provide assistance to the Parents to complete the enrolment forms.
Inform Parents about the course selections offered and the tuition fees.
Arrange, compile and communicate relevant admission and readmission information and orientation programs for learners
Provide support to prepare admission related presentations and to host student receptions.
Participate in all admission events, open days, school meetings, information sessions, exhibitions, school visits and offcampus events.
Maintain a database of student information, data base and compile admission statistics and st