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    • Debtors Clerk - Centurion - Network Recruitment

    Network Recruitment
    Network Recruitment Centurion

    1 month ago

    Network Recruitment background
    Description

    Job Description:

    This is an exciting opportunity for a proactive Debtors Clerk to join our dynamic finance team. The ideal candidate will thrive in a high-performance environment and have a solid understanding of invoicing processes and debtor controls.

    Key Responsibilities:

    • Daily Tasks:
      • Invoice insurers within 48 hours of case validation and submit for payment with full supporting documentation.
      • Close invoiced tasks promptly by uploading invoiced files to the CCA system.
      • Invoice incident revenue as per client-specific agreements.
      • Process invoice amendments and credit notes within 24 hours of approval from the Finance Manager.
      • Ensure accurate document management by saving all invoices and supporting documents in their designated folders, as per business processes.
      • Manage and resolve all cancelled and closed cases on the dashboard, including any applicable incident fees.
      • Meet daily, weekly, and monthly invoicing targets.
      • Attend to email and phone queries within 48 hours, ensuring clear communication and task closure.
      • Resolve CCA tasks promptly within the required timeframe.
    • Weekly Tasks:
      • Process and submit invoices for liabilities and recovery commissions.
      • Update third-party systems with debtor notes after invoicing commissions.
      • Log tasks for all claims commission invoices, to ensure timely payment processing.
    • Monthly Tasks:
      • Complete all revenue invoicing by the third working day of the month, to meet financial reporting deadlines.
      • Liaise with IT and clients to obtain the necessary member files for accurate billing.
      • Prepare and submit the PSG SP recovery report as per the monthly schedule.
      • Generate and submit invoices for generic SP recovery and cash-based Bordeaux, in line with due dates, to ensure payment timelines are met.
      • Process legal rejection and AOD commission invoices as per agreed schedules.
      • Raise legal file fee invoices twice a month to maintain a manageable workload.
    • Dashboard Maintenance:
      • Ensure that all validated cases are invoiced and dashboards are actively maintained across categories including invoice insurer, incident management fees, and client (e.g., ABSA).
      • Address and resolve all dashboard queries within 48 hours to avoid delays.
      • Escalate unresolved or problematic cases to the Debtors Team Leader when necessary.

    Requirements:

    • Completed Matric.
    • Proven experience in a Debtors Clerk or a similar financial administration role.
    • Strong understanding of invoicing and debtor control processes.
    • Excellent time management and organisational skills.
    • High level of accuracy and attention to detail.
    • Proficient in MS Office and financial systems (experience with CCA and third-party platforms beneficial).
    • Effective communicator with the ability to resolve queries efficiently.
    • Able to work well under pressure and meet strict deadlines.
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Debtors clerk