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    • Culinary Manager - Benoni - Frickers

    Frickers
    Frickers Benoni

    3 weeks ago

    Default job background
    Description

    Project Management Office (PMO) - Programme Office & Governance

    This role is responsible for providing project administration services to various projects across the business.

    Key Responsibilities:

    1. Implementation and Maintenance of Filing Systems: Implement and maintain a manual and electronic filing system for project and sub-project master documentation, as well as software and project management methodology templates.
    2. Arrangement of Meetings: Arrange and minute-taking of overall project and sub-project progress meetings, ensuring sign-off and distribution within agreed turnaround times.
    3. Maintenance of Macro and Sub-Project Meeting Schedule: Maintain the macro and sub-project meeting schedule.
    4. Scheduling of Project Meeting Venues: Scheduling and arrangement of required project meeting venues.
    5. Preparation of Agendas and Attachments: Preparation and distribution of agendas and attachments, as requested by the project manager and sub-project managers.
    6. Consolidation of Progress Metrics: Consolidation of sub-project progress metrics into a consolidated project progress report for review by the project manager.
    7. Updating of Project Plan: The updating of the project plan at all project levels.
    8. Preparation for Workshops: Preparation for project scoping and planning workshops and the population of workshop information into the required templates.
    9. Maintenance of Scope Change Register: Maintenance of the scope change register with the project manager.
    10. Set-up and Maintenance of Project Events Calendar: Set-up and maintenance of a project events calendar, with updated project team member information details.
    11. Updating of Project Budget: Updating of the project budget, as designed and managed by the project manager.

    Coordination Support:

    Pele Project Management Methodology:

    1. Administrative and Coordination Support: Provide administrative and coordination support for the ongoing refinement and practical implementation of Pele's Project Management Methodology.
    2. Development of Repositories: Assist in the development and maintenance of organized repositories for project management templates, tools, and guidelines.
    3. Logistical Aspects: Coordinate the logistical aspects of communicating and rolling out project lifecycle phases.
    4. Dissemination of Information: Provide coordination support to ensure the methodology effectively addresses the complexities of renewable energy and community development projects.

    Governance & Oversight:

    1. Implementation and Improvement: Provide administrative and coordination support for the implementation and ongoing improvement of Pele's project governance framework.
    2. Logistical Arrangements: Assist in the logistical arrangements for regular governance reviews and audits of project management practices.
    3. Data Gathering and Reporting: Support the monitoring of key project performance indicators (KPIs) by assisting in data gathering and reporting.
    4. Communications: Assist in the coordination of communications related to proactively identifying and addressing deviations from the PMO methodology and governance framework.

    Guidance, Mentorship, and Support:

    1. Central Coordination Point: Act as a central coordination point for project managers within Pele's operational business units seeking support and resources related to project management methodology and governance.
    2. Logistical and Administrative Support: Provide logistical and administrative support for the delivery of guidance, coaching, and mentoring activities for project managers.
    3. Scheduling and Logistical Arrangements: Coordinate the scheduling and logistical arrangements for targeted training programs and workshops on project management best practices.
    4. Fostering a Collaborative Community: Support the fostering of a collaborative community of practice among Pele project managers by assisting in the organization of knowledge sharing events and continuous learning initiatives.

    Qualifications:

    1. Education: Bachelor's degree in business science, Business Administration, or a related field preferred. Associate's degree or equivalent experience required.
    2. Experience: 3 years of experience in project coordination, administrative support, or a similar role, with a focus on supporting Programme Office functions, methodology application, and governance, ideally within the renewable energy sector or related infrastructure industries.
    3. Demonstrated Experience: Demonstrated experience in providing administrative and coordination support within a project-focused environment, preferably within a PMO setting.
    4. Familiarity with Project Management Principles: Familiarity with project management principles and practices, with an interest in supporting best-in-class project management methodologies and governance frameworks.
    5. Strong Organizational Skills: Strong organizational and coordination skills, with a focus on providing effective administrative and logistical support to project management activities and Programme Office functions.
    6. Administrative Proficiency: Demonstrated proficiency in administrative tasks, including scheduling, documentation, record-keeping, and information management.
    7. Communication and Interpersonal Skills: Good communication skills, both written and verbal, and strong interpersonal skills to effectively coordinate with diverse stakeholders.
    8. Proactive Approach: Proactive and efficient approach to providing administrative and coordination support, anticipating needs and ensuring smooth operations within the PMO and for project managers in the field.
    9. Attention to Detail: Strong attention to detail and commitment to ensuring the quality and accuracy of administrative and coordination support provided to the PMO and project teams.
    10. Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), project management software (e.g., MS Project, SharePoint), and collaboration tools.
    11. Certifications: Certified Associate in Project Management (CAPM) or similar.
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