creditors clerk - Stutterheim, South Africa - E2E Staffing (PTY) LTD

    E2E Staffing (PTY) LTD
    E2E Staffing (PTY) LTD Stutterheim, South Africa

    1 month ago

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    Full time
    Description

    The successful incumbent will report directly to the Group Financial Manager.

    MINIMUM JOB REQUIREMENTS

    • Diploma in Financial Accounting preferred.
    • Minimum of 4 years' experience in a creditors control environment with exposure to creditors control, reconciliation
    of creditor accounts, processing of invoices and timeous payment of creditors.


    • Experience in using Sage 300 Accounting System preferred.
    • High level of computer literacy in MS Office, specifically with Word and Excel skills at intermediate level.
    • High levels of energy and resilience with ability to work in a pressurised environment which is deadline driven.
    • Excellent planning and organising skills with ability to prioritise own workload.
    • Highly effective verbal and written communication skills with good customer service orientation and ability to deal
    with varied stakeholders.


    • Quick-paced, assertive & self-motivated individual with high level of attention to detail and accuracy.
    • High level of ethical behaviour and confidentiality.

    JOB DESCRIPTION

    Invoicing Administration:

    • Ensure invoices are appropriately signed and authorised
    • Ensure invoices are allocated to the correct accounts, departments, and manager
    • Capture invoices on SAGE System
    • Review stores invoices already captured on SAGE for completeness and accuracy
    • Follow up on all invoices sent to managers but not yet returned
    • Pass debit/ credit notes when required and authorised
    • Post month end accruals

    Reconciling of creditors accounts:

    • Reconcile creditors ledger monthly
    • Reconcile each creditor statement to the SAGE System
    • Follow up on long outstanding items appearing on the reconciliations and investigate discrepancies
    • Clear queries raised by the accountants on the reconciliations timeously
    • Reconcile GRV's, delivery notes, purchase orders and invoices
    • Adhere to the deadlines for closing off creditors so that management accounts can be compiled timeously

    Payments:

    • Calculate and process discounts received from suppliers
    • Process payments from SAGE System in electronic banking
    • Import payments from SAGE System in electronic banking
    • Balance the payments to the SAGE aged payables printout
    • Submit creditors remittances
    • Attend to payment queries timeously
    • Open accounts after obtaining all required documentation and authorisation

    Eskom & Telkom:

    • Obtain the necessary approval from the relevant managers and employees for telephone accounts
    • Pay all Eskom and Telkom accounts on due date

    General Administration:

    • Complete creditors applications timeously and ensure these are authorised by the delegated managers;
    • Maintain a tidy and efficient filing system for creditors
    • Maintain excel spreadsheets for trends in charges over months & years
    • Initiate correspondence to suppliers when and where necessary
    • Perform any other tasks as may be reasonably be expected of the position
    • Teamwork & Co-Operation
    • Efficiently deals with others, both internally and externally
    • Have a team orientated outlook when dealing with colleagues and superiors
    • To work with the relevant legislation, policies, and procedures
    • To participate in the Annual Performance and Development Review Process
    • To attend training courses as identified and agreed for appropriate development
    • Work within Health and Safety regulations, the post holder has a legal duty to take reasonable care for Health and
    Safety both for themselves and others who may be affected by their actions


    • Any other tasks that may be required