Procurement Lead - Hillbrow, South Africa - AJ Personnel

AJ Personnel

Verified Company

Hillbrow, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Main purpose of the job:

To centrally purchase office consumables, equipment and assets, obtain quotations and select suitable suppliers in accordance with the relevant policies and procedures, for all sites

Location:

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7 Esselen Street, Hillbrow

Johannesburg

Key performance areas:

Liaise with Grants Managers and Programme Managers in terms of procurement requests and ensuring approval is obtained
Compile and/or receive purchase order requisitions to purchase goods and/or services and issue purchase order numbers
Reconcile WITS RHI accounts
Follow up with finance for accrued payment on the PMV system
Request for duly authorised purchase orders, supporting documentation and approved invoice
Followup on suppliers for outstanding invoices and account statements
Liaise with initiators of procurement, operations department other relevant stakeholders to advise on expected delivery dates of items procured
Ensure service is rendered and we have confirmed pod's
Check that all documents are accurate and correct i.e. purchase orders, quotations, invoices, delivery notes, etc.
Provide feedback to stakeholders on consumables ordered/received and ensure relevant documentation is completed
Timeous and accurate completion of the procure to pay system
Updating of Procurement tracker on a daily basis
Copy and file relevant documentation and correspondence
Driving of company vehicle for purchases, collections and banking
Tracking of procurement packs to operations and admin to close off procurement process
Source suppliers according to the organisation's criteria and standards
Obtain relevant information and documentation from suppliers
Develop and maintain a preferred suppliers list or database
Source suppliers according to the organisation's criteria and standards
Obtain relevant information and documentation from suppliers
Develop and maintain a preferred suppliers list or database
Negotiate discounts on volume based orders and payment terms
Advise suppliers of the Wits RHI payment terms and conditions
Maintain sound working relationship with suppliers
Liaise with relevant stakeholders regarding repairs and maintenance
Quality assure all documentation for Wits RHI, WHC and donor compliance
Assist in the preparation of relevant site audits and queries
Attend relevant trainings sessions as presented from time to time
Stay abreast with current policies and procedures

Required minimum education and training:

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Diploma in Supply Chain Management, Business Administration or Equivalent

Required minimum work experience:

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Minimum 3 years' experience in Procurement/Purchasing

Desirable additional education, work experience and personal abilities:

Certification in Business Administration or basic Accounting
Experience working in a donor funded or NGO environment and experience in a projectbased environment
Exceptional organisation and administrative skills together with working knowledge of Microsoft Office
Assertive, confident and adaptable
Proactive, energetic and able to exercise discretion and independent decisionmaking
Able to prioritise own work load and work to deadlines
Selfmotivated, able to work independently and work as part of a multidisciplinary team

TO APPLY:

Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
Note AJ Personnel is fully POPI compliant.
Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

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AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium
:

- **AJ Personnel does not have any salary or other information regarding the position.