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- Ensure adherence to Standard Operating procedures
- Ensure adherence to company Code of Ethics
- Ensure all duties are performed in accordance with accepted service delivery standards.
- Maintain quality, efficiency and confidentiality of service.
- Liaise with and assist Business Manager and Managers of the Industrial Business units.
- Perform any other reasonable tasks as assigned by direct line manager
- Adhere to all quality and safety requirements of the SGS management system.
- Perform any other reasonable tasks as assigned by direct line manager
- Performing reception duties as and when required
- CRS coordination – coordination of inspection and testing activities.
- Business Procurement Administration
- Ensure Preferred Suppliers are used
- Purchase Requests
- Receiving of services/goods
- Order follow up
- Supplier performance feedback
- Business Support
- Apply Procurement policies and procedure
- Petty Cash to be done inline with SGS procedures and submitted timeously.
- Liaison with customers via telephone or email.
- Ensure all messages are conveyed to relevant people.
- Adhoc administration duties required by the line manager.
- Travel arrangements for manager / Technicians etc.
- Filing and maintenance of filing system.
- Prepare and submit timesheet within the required timeframe.
- Provide support in terms of recruitment and ensuring complete documents and files reach the HR department before the payroll deadline.
- Feed information to HRBP in terms of disciplinary issues in a timeous manner.
- Communicate terminations, new recruitments, disciplinary support timeously and ensure the correct procedures are/were followed.
- Process leave records, if assigned as leave impersonator.
- Prepare IDNs (As and when required)
- Manage Petty Cash and ensure procedure is followed (if required)
- Receive and process cash payments from clients honestly and accurately.
- Request new customer accounts be opened.
- Raise and follow-up on Purchase Orders.
- Arrange and follow-up payment for CBD or COD suppliers.
- Providing instructions to Finance for invoicing.
- Feeding information to Finance as and when required.
- Ensure accurate and timeous frontloading, if and when required.
- Process and submit claims as per company procedure within deadlines.
- Ensure prompt and efficient handling of samples as trained and per applicable procedure.
- Attend to all operational matters related to work in progress at sample reception and new instructions received from customers / line Manager.
- Preparation of test reports, emailing of results to customers, manual and electronic filing of job and / or test report.
- Ensure fire fighter and first aider certificates are in place and inform OI Officer timeously when the certificates are to expire.
- Assist manager to ensure proper induction training are done for new staff.
- Communicate SGS health and safety communication to the rest of the reporting commercial/regional staff.
- Drive the rolling out of mandatory training as communicated by SGS to meet the set deadlines.
- Adhere to all quality and safety requirements of the SGS management system.
- Actively participate in safety related activities.
- Always wear appropriate protective clothing.
- Adhere to all relevant HSE procedures and protocols.
- Keep workplace and equipment neat and tidy.
- Report deviations and communicate instructions to improve and maintain the quality system.
- Provide SHE administrative and other duties if appointed.
- Grade 12
- Language: Proficiency in English and Afrikaans (Read, write, speak)
- Computer literacy in Word, Excel, Outlook
MAT : KZN-Project Commercial Administrator - Durban North, South Africa - SGS
Description
Job Description
General
Administration
HR Support Function (if required)
Finance
Sample Handling and Distribution of Results (If required)
Quality & Health & Safety System
Qualifications
