Design and Production Manager - Stellenbosch, South Africa - Stellenbosch University

Stellenbosch University
Stellenbosch University
Verified Company
Stellenbosch, South Africa

1 week ago

Thabo Mthembu

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Thabo Mthembu

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Description
Duties/Pligte
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Design and production management for the in-house design studio providing concept development, design, creative execution and production across media:

  • Dispatching all briefs within the studio based on personnel's strengths and skills to ensure that output is completed timeously;
  • Managing design, copy and production flow;
  • Developing and optimising briefing templates for internal clients to use;
  • Guiding creative outputs from initial stages through to final delivery;
  • Monitoring production processes and providing input for improvement where required;
  • Identifying peaks and troughs in the workflow to determine adequate resources for projects and identifying opportunities to increase efficiency;
  • Managing multiple projects simultaneously;
  • Identifying lead times for jobs upfront, communicating them and renegotiating deadlines if required;
  • Ensuring that deadlines and briefs are met within the budget provided;
  • Running creative brainstorms on large projects where required;
  • Focusing on product development for a range of services;
  • Holding regular production and status meetings with the team, suppliers, and clients to ensure efficient delivery;
  • Ensuring that client briefs are met accurately and that there is signoff from relevant parties;
  • Interpreting client briefs for multiple types of media design;
  • Quality control and checking the design and production outputs;
  • Quality assurance of the production processes;
  • Liaising with external printers to ensure that the highest quality work is delivered within the deadline;
  • Managing all aspects of the logistics of production;
  • Ensuring that all production queries are handled efficiently and timeously;
  • Liaising with internal relationship coordinators and other internal stakeholders within the marketing team;
  • Ensuring that website updates are performed timeously and routinely.

2.


Process and traffic management:

  • Managing the studio processes to streamline the workflow:
  • Delivering efficient processes and optimised scheduling;
  • Daily management of Jira workflow scheduling and managing the daily schedules of the creatives;
  • Jira updates, maintenance and enhancements;
  • Managing resource requirements within the team.

3.

Stellenbosch Business School corporate identity (CI) stewardship:

  • Designing guidelines and rules for the use of the CI aligned to SU's CI guidelines;
  • Ensuring cohesive brand language:
  • Ensuring the CI alignment to the brand guidelines of all requests;
  • Managing the image and video system for the Business School, including templates;
  • Establishing and maintaining a library of resources.

4.


Team leadership and resourcing:

  • Initiating and implementing a resource strategy for the studio in support of the Business School's output requirements;
  • Establishing a supplier strategy to meet the clients' brief / requirements;
  • Managing and motivating a team of creatives and improving overall performance;
  • Integrating the studio as part of the broader marketing team;
  • Providing strategic and inspirational leadership to reportees, and encouraging creativity, innovation, and positive teamwork;
  • Responsible for performance management and professional development of the team;
  • Evaluating and improving the team workflow through evolving best practice processes;
  • Ensuring the optimal allocation of resources managing both internal resources and external contractors;
  • Creating and managing a network of external resources (freelancers such as designers, photographers, etc.);
  • Upskilling / resource according to creative and channel requirements, including video;
  • Managing the performance reviews of suppliers and outsourced resources;
  • Monitoring the budget and creating monthly reports on the finance status to provide input into resource planning;
  • Negotiating and contracting with external vendors and submitting requests to the Head of Marketing and the financial administrator to process;
  • Preparing purchase orders, journals and organising payments for suppliers / vendors.
  • Researching new digital design trends and software or design tools;
  • Keeping abreast of technical updates for effective decisionmaking;
Job Requirements/Pos Vereistes


_The manager of the internal design studio should ideally have a graphic design background and the ability to assist with design where necessary, although their core function will be studio management and not design._

  • A relevant threeyear national diploma in graphic design or a related field;
  • At least five years' experience in managing the design and production of an inhouse studio (including budgets and reporting), interpreting creative briefs, and producing the required material on deadline across channels;
  • At least three years' experience of managing employees, scheduling workflow, and managing external resources;
  • A portfolio of conceptually strong graphic design work, including examples of websites that have been worked on;
  • A stro
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