Logistic Coordinator - Bloemfontein - Route Management (Pty) Ltd

    Route Management (Pty) Ltd
    Route Management (Pty) Ltd Bloemfontein

    5 days ago

    Default job background
    Full time
    Description

    Job Purpose:

    The Logistics Coordinator is responsible for managing the fleet of the company, compiling and executing an optimized daily transport schedule, assisting other departments with transport-related queries and interacting regularly with internal and external clients. The role requires the ability to take initiative and responsibility for daily duties.

    The successful candidate must be available after hours for any operational query or issues.

    People Management:

    • Building healthy relationships with co-workers, supervisors, and management
    • Conducting oneself according to the disciplinary code and following all rules, regulations, and policies of the company
    • Looking after the wellness of co-workers and reporting areas of concern to the Logistics Manager
    • Reporting any unlawful activities in work areas and avoiding involvement in such activities
    • Establishing courses of action for self and others to ensure work is completed effectively and efficiently
    • Setting high-performance standards for self and subordinates
    • Facilitating the completion of team goals

    Vehicle Utilization, Maintenance, and Tracking:

    • Liaising with all drivers, internal clients, and border control
    • Executing the schedule created by the Divisional Manager
    • Monitoring Truck & Trailers via various satellite tracking systems and booking repairs for faulty units
    • Coordinating vehicle maintenance schedules to ensure they are safe and in a roadworthy condition (license renewal)
    • Maintenance of vehicles: Booking vehicles with internal and external workshops
    • Performing any other work-related duties and responsibilities assigned by management

    Compliance:

    • Identifying trends and poor driving behaviour
    • Pre- and post-vehicle delivery inspections
    • Attending to the administration of the company's vehicle policy to ensure compliance
    • Avoiding accidents and incidents
    • Reporting all corrective/disciplinary action that must be taken against drivers to the Divisional Manager to maintain a disciplined environment

    Record Keeping:

    • Maintaining all necessary records to ensure that vehicles provided by the company comply with legal and business requirements
    • Controlling the quality and accuracy of documents
    • Ensuring that all speeding fines are paid, submitting fines to drivers, arranging for payments of fines and following up on outstanding items
    • Administration and capturing of yard lists
    • Collection of driver's admin and capturing such data on the system
    • Capturing of completed trips

    Reporting:

    • Compiling and submitting reports relating to vehicle utilization, maintenance, and tracking on a daily/weekly/monthly basis

    Productivity:

    • Being available after hours (Mobile Phone) and willing to work long and irregular hours
    • Giving instructions and directions, including ensuring that drivers clearly understand instructions
    • Reporting verbally on specific incidents, problems encountered in the performance of tasks, the state of infrastructure, machinery, or tools, etc. to the Workshop Manager
    • Finalizing jobs with the necessary responsibility and cost-effectiveness
    • Ensuring that all driver personnel that report to him/her are always utilized effectively and efficiently during operational hours
    • Planning and organizing work in advance to eliminate idle time
    • Ensuring correct usage of tools and equipment to enhance productivity and safely storing to eliminate damage and/or theft
    • Developing, implementing, and monitoring processes to ensure a quality product first time
    • Ensuring correct usage of electronics (Computers, etc.) to improve productivity

    Minimum Qualifications:

    • High School diploma or equivalent
    • Formal Transport/Logistics Management Training is preferred
    • At least 8 years experience in transport/logistics coordination or related field, emphasizing heavy-duty long-distance transport services


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