Academic Administrator - Potchefstroom, South Africa - CTU Career Chatz

Description

Job Summary

• The Academic Administrator position will include administrative support functions in the following areas such as:
• Infrastructure maintenance
• Health and Safety
• Human Resources
• Academic Delivery
• Campus Administration
• Campus Quality Assurance
• Providing administrative support to the Campus Operations Manager in the day-to-day business of the campus operations.
• From an Academic point the Administrator will provide academic administration support in the various academic processes.
• Academic Administrators must be excellent multi-taskers and be able to work under pressure, as their duties include admin support in various divisions of the operational functions on a campus.

Skills

• Time Management
• Computer literacy/ Strong expertise in business and management computer applications and databases.
• Knowledge of SAQA and related Acts
• Conflict Management
• Customer focus
• Administrative skills
• Query resolution
• Good communication skills
• Report writing skills
• Excellent planning and organizational skills
• Solid analytical and problem-solving skills.
• Attention to detail and accuracy.
• Ability to multi-task and manage deadlines.

Duties & Responsibilities

• Assist the COM with the registration process of students. This will include:
• The collection of all required documentation, i.e. ID docs, Qualification certificates etc.,
• Capturing registration data on CampusOnline,
• Uploading the registration documentation onto CampusOnline.
• Preparing and distributing attendance registers for staff,
• Capturing staff attendance on attendance record and updating employee leave records,
• Capturing student attendance on CampusOnline,
• Ensuring students are correctly registered for the DHET exams and correct details and term marks are submitted,
• Co-ordinate and update the complaints register and report all complaints to the COM,

Provide administrative support in the assessment process by:

• Monitoring theNATED assessment due dates
• Processing NATED marksheets and submitting to COM for approval and process implementation,
• Capturing and distributing DHET exam permits as approved by the COM
• Process, capture and distribute NATED Progress Reports, Results and Statement of Results as approved.
• Distributing national timetables to NATED Campus based Academic staff and students
• Assist with the administrative tasks assigned for NATED student support i.e. invites, attendance registers communication to students,
• Minutes taking and meeting management functions i.e. invites, attendance registers, agendas,
• Compile Management information and Quality assurance reports on various NATED functions as identified by COM,
• Administrative support on various systems i.e. CampusOnline; CCP; ICAS; ColCampus; EPoE and MS Office 365; etc.,
• Assist with Graduation planning,
• Invigilating NATED formative assessment and exam sessions,
• Collecting and returning DHET exams from and to TVET College.

Experience & Qualifications Required:

• Minimum requirement a Bachelor Degree.
• 2/3 years Administrator experience at an Academic Institution