Administrative Assistant - Cape Town - Black Pen Recruitment

    Black Pen Recruitment
    Black Pen Recruitment Cape Town

    3 days ago

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    Description

    Job Summary

    The Office Administrator will play a pivotal role in ensuring the smooth operation of our office and the efficient processing of immigration-related tasks. This includes managing supplies, handling correspondence, and maintaining accurate records of applications.

    Responsibilities

    • Office Administration: Maintain a well-organized and efficient office environment, including managing supplies and handling correspondence.
    • Submission and Collection: Submit documents to and collect results from the VFS Global application centers.
    • Follow-Ups with Home Affairs: Liaise with Home Affairs to track the status of applications and resolve issues promptly.
    • Record-Keeping: Maintain accurate records of applications, submissions, and results.
    • Scheduling and Coordination: Manage appointments and ensure deadlines are met.
    • Support to the Team: Provide general administrative support to ensure seamless operations within the office.

    Requirements

    • Exceptional Organisation Skills: Ability to prioritize tasks, manage time efficiently, and maintain a structured workflow.
    • Strong Communication and Interpersonal Skills: Effective communication and interpersonal skills to work with colleagues and stakeholders.
    • Previous Experience in Office Administration: Previous experience in office administration is preferred.
    • Familiarity with Immigration Processes: Familiarity with immigration processes, VFS, or Home Affairs is advantageous but not required.
    • Proficiency in Microsoft Office Suite: Proficiency in Microsoft Office Suite and general computer literacy.
    • High Level of Professionalism: High level of professionalism and attention to detail.

    What We Offer

    • Collaborative Work Environment: A collaborative and supportive work environment.
    • Opportunities for Growth: Opportunities for growth and development in the immigration sector.
    • Competitive Salary: Competitive salary based on experience.


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