Operations Administrator - Durban - Palesa Mbali Group

Palesa Mbali Group Durban

1 week ago

Description

Job Title: Operations Administrator

Division: Client's Facilities - Dbn

The Operations Administrator plays a critical role in supporting the daily operations of the facilities management team. This position is responsible for coordinating administrative tasks, maintaining records, and ensuring effective communication between departments and external vendors to facilitate smooth operations.

Key Responsibilities:

Administrative Support:

Assist in the preparation and management of operational documents and reports.
Maintain accurate records of facility operations, maintenance schedules, and service requests.

Communication:

Serve as a point of contact for internal teams and external stakeholders, responding to inquiries and communicating updates efficiently.
Coordinate meetings, prepare agendas, and take minutes to ensure clear communication and follow-up on action items.

Scheduling and Coordination:

Manage the scheduling of maintenance and repair activities, ensuring minimal disruption to facility operations.
Coordinate the logistics for on-site visits, vendor services, and facility events.

Data Management:

Input and maintain data in facility management software, ensuring information is up-to-date and accessible.
Assist in generating reports on facility operations, performance metrics, and service requests for management review.

Inventory Management:

Monitor and manage supplies and equipment inventory; place orders as needed for maintenance supplies and office resources.
Ensure all tools and equipment are in good working order and organized.

Financial Administration:

Assist in tracking operational expenses and processing invoices related to facilities management services.
Support the budget preparation process by providing necessary data and documentation.

Compliance and Safety:

Help ensure compliance with health and safety regulations, assisting in audits and inspections as necessary.
Maintain documentation related to safety training and compliance records.

Continuous Improvement:

Participate in process improvement initiatives, providing feedback and suggestions for enhancing operational efficiency.
Stay informed about best practices in facilities management and administrative support.

Qualifications:

Diploma or Degree in Business Administration, Facilities Management, or a related field.
Proven experience in an administrative support role, preferably in facilities management or a related industry.
Strong organizational skills with a keen attention to detail.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite and facility management software.
Ability to multitask and prioritize effectively in a fast-paced environment.
Knowledge of health and safety regulations is a plus.
Knowledge of OHS Act,
Driver's License
ISO 9001 Quality Management
MS Word, MS Excel, MS PowerPoint, MS Project & MS Outlook (Intermediate skill level)

Work Environment:

This role typically requires working in an office setting, with some opportunities to visit various facilities as needed.

FUNDAMENTAL COMPETENCIES

Initiative/Pro-activity
Deadline Driven & Highly Motivated
Stress Tolerant
Excellent Written Communication
Basic Supervisory Skills
Subordinates Capacity Building
Customer Focus
Negotiation Skills
Analytical Skills
Planning/Scheduling/Objective Setting
Teamwork & Partnering
Relationship Building
Interactive Reasoning
Excellent Oral Communication

Operations Administrator
1 week ago

Small Enterprise Development Agency_gov KwaZulu-Natal

Job Title: Operations Administrator · Duration: Twelve (12) Months Contract · Reporting To: Branch Manager · Job Grade: B4 Minimum Midpoint · Salary: R 194 222 - R 228 497 · No. of Incumbents: 01 · Main Purpose of the Job: · To coordinate the administrative activities at Branch l ...
Junior Operations Administrator
21 hours ago

Cosmix Retail PTY Ltd Durban

Job Summary · We are recruiting for an Operations Administrator to support the day-to-day operations of our company. As an Operations Administrator, you will be responsible for ensuring smooth and efficient daily operations. · Responsibilities: · Organizing events, scheduling mee ...
Assistant Operations Administrator
1 week ago

Stratogo Durban

Job Title: Assistant Operations Administrator · Department: Operations Reports to: Operations Manager Location: Prospecton Rate: R45 per hour · Purpose: Record and capture daily operations activities related to Outsource Overtime Submissions/External Yards Overtime Submission/On ...
Insurance Operations Administrator Marine
2 days ago

Marsh McLennan Durban

We are seeking a talented individual to join our Marine team at Marsh McLennan. This role will be based in Durban Umhlanga, South Africa. · This is a hybrid role that has a requirement of working at least three days a week in the office. · As a Policy Administrator, you will be r ...
Operations Administrator
9 hours ago

You Choose Recruit Pinetown Full time

Job Opportunity: Operations Administrator · Industry: Micro-lending · A leading micro-lending business seeks an Operations Administrator to ensure the smooth daily operations of the organization. This position requires a proactive individual with exceptional organizational skills ...
Insurance Operations Administrator – Marine
20 hours ago

Marsh Middle East and Africa Umhlanga Rocks

Policy Administrator Job Description · We are seeking a talented individual to join our Marine team at Marsh in Durban – Umhlanga. This role combines office and remote work, with a minimum of three days spent in the office each week. · This position involves ensuring the administ ...
Operations/Admin
1 week ago

Meondoholdings Durban

Junior Operations Administrator · We are seeking a detail-oriented and organized Junior Operations Administrator to manage all operational matters related to our Property Portfolio. · About You · You possess great technical knowledge and excellent written, verbal, interpersonal, ...
Chief Operating Officer
4 days ago

Stratogo KwaZulu-Natal

We are seeking a skilled Chief Operating Officer to join our team at Stratogo, a specialist in the Sugar and Confectionery Product Manufacturing industry. · As COO, you will play a critical role in overseeing the day-to-day administrative, commercial and operational functions of ...
Chief Operating Officer
6 days ago

Stratogo Durban

Purpose of the Role · As the Chief Operating Officer, you will report directly to the CEO and the board, overseeing day-to-day administrative, commercial, and operational functions of the business. · Key Responsibilities · Oversee all aspects of administration, production, supply ...
Chief Operating Officer
8 hours ago

Helderberg Personnel cc KwaZulu-Natal

A well-established food manufacturer located in South Africa is seeking a Chief Operating Officer (COO) to oversee the day-to-day administrative, commercial and operational functions of the business. · Key Responsibilities: · Oversee all aspects of administration, production, sup ...
Intermediate Infrastructure Engineer (Durban) HLR7973
1 week ago

Helen Lucre Resourcing (Pty) Ltd. Durban

Key Responsibilities · We are seeking an experienced IT professional to support the administration and operation of our networks, servers, and user infrastructure. · Duties and Responsibilities · Firewall configuration and management · Network infrastructure maintenance and admin ...
Production Cost And Programming Manager
8 hours ago

Fouche & Co Recruitment KwaZulu-Natal

Job Summary · This role combines technical expertise with operational and office management responsibilities. · You will play a pivotal role in cost analysis, project scheduling, and workflow optimization while ensuring smooth day-to-day office operations. · Key Responsibilities: ...
Warehouse Manager Umlazi Durban
1 week ago

RMS Staffing Solutions KwaZulu-Natal

Accounts Administration Manager · The position of Accounts Administration Manager is a critical role that oversees all financial and administrative responsibilities within the branch. · This individual will be responsible for managing all administrative tasks, including ensuring ...
System Administrator Durban
4 days ago

Phaki Personnel Durban

Job Role Overview · The System Administrator will provide critical system and administrative support to the Properties Division. This role involves working closely with the Information Management team to ensure seamless operations. · Key Responsibilities · Scheduling and recordin ...
Chief Operating Officer
1 day ago

Stratogo Durban

Purpose of the Role : · As the COO, you will report directly to the CEO and the board and play a critical role in overseeing the day-to-day administrative, commercial and operational functions of the business, ensuring efficiency, quality, and profitability. · Role : Chief Operat ...
Debtors Administrator Durban
1 week ago

Stratogo Durban

Job Title: Accounts Administrator · Location: Chatsworth is not the actual location for this job, therefore we will omit it from the text below. The company Stratogo operates in a variety of locations. · We are seeking an experienced and detail-oriented Accounts Administrator to ...
Dialer Administration/MIS
1 week ago

WNS Durban

About WNS · WNS Global Services Inc. (NYSE: WNS) is a global Business Process Management (BPM) leader. We offer business value to over 400 global clients by combining operational excellence with deep domain expertise in key industry verticals. · Our Expertise · Banking and Financ ...
Inspection And Enforcement Assistant
6 days ago

eThekwini Municipality Durban

Job Title: Administrative Support Officer · About the Role: · This is an exciting opportunity to join the eThekwini Municipality team as an Administrative Support Officer. The successful candidate will provide administrative support to the Building Inspectorate and Enforcement an ...
Learning Centre Administrator 2024
2 days ago

MANCOSA Durban

Job Category: Others · Location: Durban · Contract Type: Permanent · EE Position: Yes · Introduction · The Management College of Southern Africa (MANCOSA), a registered and accredited private higher education distance education provider, is seeking an experienced Learning Centre ...
Personal Operations
1 week ago

Meondoholdings Durban

Full job description · Meondo Holdings is currently seeking a well-rounded, experienced and skilled individual to join the team as Personal Assistant to the Director. · Main purpose: To provide high level confidential support to the Chief Executive by providing a full secretarial ...