Debtors Administrator - Durban, South Africa - OFT Group

OFT Group

Verified Company

Durban, South Africa

2 weeks ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

BASED DURBAN:

This role consists of the full debtors function. You will be required to manage a large collection of debtor accounts.

Duties and Responsibilities:

-
Debtors control
- o Control and reconcile accounts receivable, ensuring debtors accounts are settled timeously and accurately.
o Attend to account / customer queries in a timely manner. Investigate and resolve any discrepancies.
o Share debtors' balance status information with relevant reps.

- o Send monthly statements.
o Reconcile the accounts receivable ledger and ensure that all receipts are accounted for and allocations are accurate.

o Administer debt collection - facilitate payment of invoices due by sending reminders and contacting customers to follow up on outstanding accounts.

o Timeously flag overdue accounts to relevant staff and management and put these accounts on hold.
o Escalation of defaulting debtors to legal department for handover where necessary.

- o Ensure compliance with all internal controls across business operations. Ensure that all policies and processes are adhered to.
o Manage debtor account credit limits within company policy guidelines

Processing and administration
- o Process accounts and receipts in compliance with financial policies and procedures.
o Open new accounts after all the necessary validations have been done.
o Administer and maintain account details, specifically customer details, discounts, settlement discounts, terms, rebates, etc.
o Process credit notes for empty drums and containers.
o Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables' data.
-
Reporting
- o Generate accurate reports detailing aging of outstanding accounts and explanation of overdue accounts.
o Monitoring of accounts to ensure that debts are settled timeously and that accounts are up to date.
o Daily, weekly and monthly reporting to management.
o Assist with weekly cash flow forecasts relating to debtors.
o Provide analysis and reports to management as requested.

Personal Attributes

Presentable with excellent communication and coordinating skills.
Ability to produce accurate results within prescribed deadlines.
Ability to work independently but also as a team player.
Be able to cope well under pressure.
Methodical, systematic and analytical minded.
Positive, selfmotivated and confident approach to work and colleagues.
Emotional maturity and professional integrity.
Excellent spoken and written communication skills.
Attention to detail.
Honest and reliable.

Experience and Qualifications

Minimum 3 years relevant experience in a similar position essential.
Experience in the management of a large debtors book.
Experience in dealing with group company debtors operating in different regions.
Relevant finance related degree / diploma beneficial.
Current working knowledge of Syspro essential.
Solid understanding of financial processes and practices, accounting principles, fair credit practices and collection regulations.
Ability to rollup sleeves and work with team members.
A keen eye for detail and desire to probe further into data.
Valid driver's license and reliable transport.

Computer Literacy

Syspro essential.
Intermediate knowledge of MS Office packages (e.g. Excel, Word, Outlook, etc.)
Intermediate knowledge of virtual programmes (e.g. MS Teams, Zoom etc.)

Package Offered

This position will attract a Market Related salary according to qualification and experience gained.
Recruitment

your contact details and abridged resume should you believe that you have what it takes to join the Company and grow together.
**Closing Date: 24 February 2023