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  • Personal Assistant to Chief Executive Officer - Sandton - Sourcing and Recruitment Consultants

    Sourcing and Recruitment Consultants
    Sourcing and Recruitment Consultants Sandton

    1 month ago

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    Description

    BASIC INFORMATION:

    Job Title: Personal Assistant to Managing Director

    Location: Fourways, Johannesburg, South Africa

    Qualification: Diploma or Bachelor's Degree (Or Equivalent)

    Prior Experience: Administration (3-5 years)

    Remuneration: R12 000 - R15 000

    Computer Skills (Required):

    • Google Suite
    • Microsoft Office (Excellent)
    • Canva
    • Mailchimp
    • Quicket
    • Other: Drivers License
    • Own Car

    ROLES AND RESPONSIBILITIES

    PERSONAL ASSISTANT:

    • Assisting the Managing Director with Emails
    • Managing the Managing Director's Calendar
    • Handling Phone Calls for the Managing Director
    • Sending Birthday Reminders
    • Filling in and Preparing Forms
    • Updating Prosperity Online Software
    • Answering Phone Calls
    • Filing Documents
    • Office Supplies (Stationery, Printing, Coffee & Tea, Bins)
    • Personal Assistance:
    1. Cars (New tires, New Breaks, Services, Panel beaters, Quotes)
    2. Booking Personal Holidays
    3. Personal Shopping
    4. Personal Electronic Orders, Collections
    5. Creating Entry Codes for Family, Friends, Home Cell
    6. Taking and Fetching Children to/from School

    MARKETING:

    • Designing Materials for ALL Events
    • Distributing Designs to ALL Parties
    • Creating Campaigns on Mailchimp
    • Creating Templates on Mailchimp
    • Designing Materials on Canva
    • Updating Templates with New Designs
    • Loading Leads on Mailchimp
    • Sharing Marketing Resources with REIMAG
    • Maintaining Social Media Platforms
    • Ensuring the Website is up to Date with New Information
    • Arranging Printing and Collecting of Marketing Material
    • Coordinating Book Purchases via Courier
    • Notifying Clients who Purchase Books via Email

    SEMINARS:

    • Venue Arrangements
    • Flights Booking
    • Accommodation Booking
    • Event Creation on Quicket
    • Event Management on Quicket
    • Preparing Attendee Sheets
    • Preparation of Name Tags
    • Pre-Seminar Venue Preparation
    • Full-day Seminar Attendance
    • Compilation of Attendee List and Sending SMS Out
    • Database Maintenance

    WEBINARS:

    • Research and Source Gathering for Each Webinar
    • Email Drafting with Questions after Each Webinar
    • Follow-up with Lucky Draw Winners
    • Data List Maintenance
    • Preparation and Sending of SMS Out to Attendees

    HUMAN RESOURCES:

    • Organizing Office Socials
    • Buying Presents for Staff Birthdays
    • Employee Onboarding (IT Setup)
    • Laptop Collection and Setup
    • Registering Employees at the Gate
    • Forwarding Employee Information to Finance for Payroll Processing
    • Phone System Setup for Employees
    • Granting Employees Access to Google Drive Folders

    CHARACTER TRAITS:

    • Attention to Detail
    • Fierce Work Ethic
    • Unwavering Ethics
    • Creativity and Self-Motivation
    • Rapid Thinking and Adaptability
    • Flexibility

    BASIC COMPANY INFORMATION:

    OFFICE HOURS:

    • Monday – Thursday: 08h00 – 17h00
    • Friday: 08h00 – 16h00
    • Office Type: Normal
    • Dress Code: Semi-Formal
    • Company Management Style: Entrepreneurial, Innovative, Flexible

    REASONS TO JOIN THE COMPANY:

    • Excellent Growth Opportunities
    • Broad Exposure
    • Innovative and Flexible Work Environment

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