Commercial Lease Administrator - Durban, South Africa - Trafalgar Property Management (Pty) Ltd

Trafalgar Property Management (Pty) Ltd

Verified Company

Durban, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Lease Agreements and Renewals

Acknowledge receipt of notice and update vacancy schedule, ensuring updated vacancies are received from landlords/brokers
Renew and update leases
Keep track of leases that are sent out to both tenant and Landlord for signing. Ensure that leases are received timeously
Once lease is signed by both parties lease must be indexed and a copy sent to the tenant
Unit adjustment and Recoveries
Raise all recoverable expenses for both property and agent before statement close off.
Make all necessary journal adjustments
Process increase in charges, Notice letters to all tenants.
Do schedules for water and electricity readings
Loading electricity, water and recoveries on tenant accounts.
Maintenance
Fielding and routing of queries
Issuing job cards for work that needs to be done
Following up on outstanding maintenance jobs
Managing ongoing maintenance matters (obtaining owner's approval to contacting the contractors etc.)
Owners Statements/Report/Payments
Preparation of statements for delivery/postage.
Indexing of all statements
Manage the owner payment process.
Send monthly tenant statements
Rent Invoices
Print, fold and prepare invoices for postage and delivery.
Update the hand delivery schedule
Ensure that the invoices on the hand delivery schedule have been signed for
Admin / Filing & General Support
Faxing, photocopying and indexing on q doc's
All filing
Prepare bulk notices to landlords and tenants
Indexing of all documents standard and Adhoc
Opening of new Landlord and tenant files
ITC of new lease applicants
General upkeep of all administrative functions and office environment
Attending to adhoc queries for the Commercial Department
Brokers
Assist with general admin and setting up of appointments
Record of enquires for lets
Send vacancy list to brokers