Firearm Administrator - Centurion - Bidvest Protea Coin

    Bidvest Protea Coin
    Bidvest Protea Coin Centurion

    3 days ago

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    Description
    Job Description

    The selected candidate will be responsible for managing the Electronic Firearm Management system and accounting systems. Key responsibilities include maintaining accurate data capturing of all firearms, updating firearm status, and loading relevant documents.

    • Maintaining accurate data capturing of all firearms on DMS.
    • Updating firearm status and transfers on DMS.
    • Loading required documents (CIIVs, Incident Reports, SAPS 136 forms) onto the system.
    • Liaising with Asset Department to ensure asset numbers are captured for new firearms.
    • Collaborating with Finance Department to ensure site codes and names for new contracts are transferred.
    • Maintaining accurate databases of firearm competency, DFO and Issuing Officer Appointment letters.
    • Conducting regular audits to ensure correct capturing and loading of documents by branches/sites.
    • Identifying and addressing risks related to security officer competency.
    • Liaising with branches/sites regarding risks identified and ensuring confirmation of withdrawn firearms from non-competent officers.
    • Analyzing, coordinating, verifying, and confirming monthly reports from branches/sites and communicating any outstanding/incorrect reports.
    • Preparing and submitting national monthly reports to the NDFO for approval.
    • Maintaining accurate databases of Training Service Providers/Dealers and Gunsmiths.
    • Providing support, assistance, and training to branches/sites on the system.
    • Supplying information to the Tender Department and SAPS as required.
    • Offering administrative support services to the firearm department.
    • Managing financial accounts of services provided, including creating purchase orders and following up on approvals and payments.
    • Assisting in the management of departmental information.
    • Ensuring compliance with company disciplinary code.
    • Coordinating, maintaining, and improving systems on firearm legislation and BPC policy and procedures.
    • Ensuring efficient coordination of departmental activities by setting up administrative systems and creating work schedules.
    • Cooperating with colleagues to establish and maintain a network of contacts.
    • Providing ad-hoc assistance to the NDFO with firearm-related requirements as needed.


    Preferred Qualifications:

    • Grade 12 or equivalent qualification.
    • PSIRA - Grade A.
    • Business administration degree/courses advantageous.
    • Valid SAPS Competency Certificate with handgun, shotgun, self-loading rifle, manual operating rifle, machine carbine, and Firearms Control Act knowledge advantageous.
    • Reg. 21 Training in handgun, shotgun, self-loading rifle, manual operating rifle, machine carbine, and Firearms Control Act knowledge advantageous.
    • Experience in dealing with firearms advantageous.
    • Quality Control and/or compliance certification advantageous.
    • Relevant experience in a similar position advantageous.


    Job Related Knowledge:

    • Firearm Legislation.
    • General Firearms knowledge.
    • Firearm Management (administration).
    • Computer Literacy with working knowledge of MS Office.
    • Office Administration.
    • Manual and electronic filing systems.
    • A deep understanding of facts, data capturing, and analysis of information.


    Job Related Skills:

    • Project Management.
    • Compliance Management.
    • Firearm Management.
    • Database Management.
    • Communication Skills.
    • Conflict Resolution.
    • Report Writing.
    • Analytical Skills.
    • Investigation Skills.
    • Team Player.
    • Information and Records Management.
    • Excellent Written & Verbal Communication Skills.
    • Good Planning and Time Management.
    • Problem Solving and Organizational Skills.
    • Training and Legal Interpretation Skills.
    • Good Customer Service.
    • Must be driven, have energy, and attention to detail.
    • Clean Disciplinary, Criminal, and Credit Record.
    • Driver's License & Own Transport.


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