Finance Officer - Soweto, South Africa - AJ Personnel

AJ Personnel

Verified Company

Soweto, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Main purpose of the job:

Coordinate, process, and maintain divisional financial records aligning with multiple grants and projects and ensuring uptodate creditors

Location:

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Wits VIDA

Chris Hani Baragwanath Academic Hospital

Soweto, Johannesburg

Key performance areas:

Finance operations, records, and reporting_
Effective management of division payments
Manage division payments and related administration, including approvals and effective process flow, problemsolving, planning and reporting, training, and team coordination
Design and drive regular and ad hoc required internal financial reports on creditors (i.e. creditors reconciliations, purchase orders raised and closed, payments loaded and paid, open supplier payments with queries; supplier lists, etc.)
Provide informed recommendations for effective supplier relationship and resource management
Oversee creditors/suppliers: maintain creditor accounts in current status through effective payments deadlines and reconciliation; liaise with suppliers; track and report
Manage unit credit cards including reconciliations, compliance, and payments/topups
Process and review expenses and reimbursements, and maintain records
Coordinate debit orders and SLA or contractbased accounts and budgets
Coordinate Wits grants, spending, compliance, reconciliations, and reporting
Facilitate and monitor intersyndicate transfers as needed liaising with WHC finance
Liaise with WHC regarding statements and reports as required
Act as the main point of contact for all financerelated queries, liaising with internal and external stakeholders
Oversee cost recoveries tracking and core or operational costsharing (including eg. vehicle and telephone cost recoveries from applicable grants/studies)
Preparation of payment packs
Review and implement internal finance operations controls and guidelines, and maintain finance trackers
Support grant/project expenditure tracking as required
Monitor core budgets, expenditures, and support to ensure spending is as planned and risks are managed, in liaison with relevant departmental managers
Assist with the preparation of core operations budgets
Support operations team and research administration function to accurately align operational expenditure with resources and budgets, where required
Support ExCo with payroll review as required
Asset management_
Maintain a detailed and comprehensive asset register and tracker, perform regular checks and reports
Review asset lifecycles/depreciation and collaborate with the operations team on resource planning
Liaise with the WHC SSC asset administration team and verify assets (including assets purchased through Wits)
Secure and organized filing of all relevant asset documents
Compliance and risk management _
Ensure all compliance requirements, policies and SOPs are followed. Draft and review SOPs as needed to support effective finance operations and compliance; provide applicable training
Ensure effective financialrelated filing (digital and physical)
Uphold segregation of duties, especially with regard to payments and procurement approvals
Oversee approvals processes and guidelines and ensure approvals in place are relevant
Facilitate compliance checks on all division finance matters such as expense claims, credit card reconciliations, and travel arrangements; track and report on compliance

Required minimum education and training:

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Degree in Finance or a related field

Required minimum work experience:

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Minimum 2 years experience in the Finance department

Desirable additional education, work experience, and personal abilities:

Experience working in a donorfunded organization or NGO
Must have a dynamic and compatible personality able to deal with suppliers, clients, donors, and staff at all levels
Selfmotivated, able to work independently and work as part of a multidisciplinary team
Must be able to prepare reports, present and drive own work plans/targets

TO APPLY:

Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.

- _AJ Personnel is fully POPIA Compliant._

Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.

Please note:

-
Our Client, WHC
VIDA, maintains mandatory Covid19 requirements, and as such only Covid19 vaccinated incumbents will be considered for positions
:

WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.
AJ Personnel is only responsible for advertising the advertisement on behalf of their client Wits Health Consortium.
AJ Personnel does not have any salary or other information regarding the position.