Facilities Administrator - Cape Town - TalentLink

    TalentLink
    TalentLink Cape Town

    2 weeks ago

    Default job background
    Description

    Job Title: Facilities Administrator

    We are seeking a detail-oriented and organized individual to assist in the management and maintenance of our diverse property portfolio in Cape Town. The ideal candidate will be responsible for supporting the day-to-day operations, maintenance, and administrative functions for properties, ensuring smooth operations and compliance with regulations.

    • Administrative Support:
      • Provide administrative support to the Facilities Management team, ensuring smooth daily operations of the property portfolio.
      • Maintain accurate records of maintenance schedules, service contracts, and tenant requests.
      • Assist with the preparation of reports, including maintenance logs, budget tracking, and tenant satisfaction metrics.
    • Maintenance Coordination:
      • Coordinate routine and ad-hoc maintenance activities, ensuring timely responses to service requests and maintenance needs.
      • Track and manage maintenance work orders, liaising with contractors, service providers, and the Facilities Manager to ensure tasks are completed efficiently.
    • Vendor & Contractor Management:
      • Assist with vendor and contractor selection, ensuring that services meet quality standards.
      • Ensure vendors and contractors comply with safety regulations and the terms of contracts.
      • Maintain records of contractor performance and service-level agreements (SLAs).
    • Budgeting & Cost Tracking:
      • Assist with budget preparation and tracking of expenditures for property maintenance and operations.
      • Help with managing invoices and supporting the reconciliation of accounts related to property services.
      • Monitor utility usage (electricity, water, waste) and assist in identifying cost-saving opportunities.
    • Compliance & Documentation:
      • Ensure that all properties comply with local regulations, including building codes, safety standards, and environmental laws.
      • Maintain accurate documentation of inspections, maintenance activities, and compliance records.
      • Assist in preparing for audits, inspections, and regulatory compliance checks.
    • Tenant Relations & Communication:
      • Serve as a point of contact for tenants regarding facility-related inquiries, issues, or requests.
      • Assist in addressing tenant concerns and ensuring that responses are timely and solutions-oriented.
      • Help facilitate communication between tenants and the Facilities Management team.
    • Sustainability & Energy Management:
      • Support energy and water conservation initiatives, ensuring that sustainability practices are adhered to across the portfolio.
      • Assist with the tracking and reporting of energy and resource consumption.
    • Emergency Response & Risk Management:
      • Assist with the coordination of emergency preparedness plans, including fire drills, evacuation procedures, and safety audits.
      • Help maintain records related to risk management, safety protocols, and insurance coverage.
    • Strong organizational and administrative skills with attention to detail.
    • Basic knowledge of building systems (HVAC, plumbing, electrical) and maintenance operations.
    • Experience with vendor and contractor management.
    • Familiarity with budgeting and cost-tracking processes.
    • Excellent communication and interpersonal skills.
    • Ability to handle multiple tasks simultaneously and work in a fast-paced environment.
    • Familiarity with South African property regulations and health & safety standards is an advantage.
    • A relevant qualification in Facilities Management, Property Management, Administration, or a related field (preferred).
    • At least 2-3 years of experience in facilities administration, property management, or a related role.
    • Basic understanding of building operations and maintenance practices.
    • Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint); experience with facilities management software is a plus.
    • Strong problem-solving skills and a proactive approach.
    • Ability to work independently and as part of a team.
    • Strong attention to detail and excellent organizational skills.
    • Customer-focused with a commitment to providing quality service.
    • Adaptability and the ability to thrive in a dynamic work environment.
    • Competitive salary based on experience: R500,000 - R700,000 per annum.
    • Health, dental, and vision insurance.
    • Retirement savings and pension plan.
    • Professional development opportunities.
  • Clicks Group Limited

    Facilities Administrator

    1 week ago

    Clicks Group Limited Cape Town

    Facilities Administrator · We are seeking a highly organized and detail-oriented Facilities Administrator to join our Property & Store Design Department. · This role will be based at our Head Office in Cape Town, reporting to the National Maintenance Manager. · Key Responsibiliti ...

  • Findojobs South Africa

    Facilities Administrator

    3 days ago

    Findojobs South Africa Wes-Kaap

    Job Title: Facilities Administrator · Located in Western Cape, Cape Town. · Key Responsibilities: · Maintain and manage a filing system for the division, including employee HR files. · Assist staff with any HR queries (i.e. leave, sick leave, overtime, medical aid, retirement fun ...

  • Callforce

    Junior IT Technician/Facilities Administrator

    1 day ago

    Callforce Cape Town

    Job Title: Junior IT Tech · We are seeking a motivated and detail-oriented individual to join our CALLFORCE BPO team as a Junior IT Tech. · About the Role: · The Junior IT Tech will provide technical support and troubleshooting for computer systems, hardware, and software used wi ...

  • Dynexity

    Facilities Coordinator

    1 week ago

    Dynexity Cape Town

    We are seeking a Property Facilities Coordinator to join our team at {company}. The ideal candidate will hold a tertiary qualification, possess prior experience in property and facilities management, and have access to their own vehicle. · This role is based in the Central Busine ...

  • HR Genie

    OFFCIE AMINISTRATION

    1 week ago

    HR Genie Cape Town

    OFFICE ADMINISTRATION & FACILITIES ASSISTANT · Cape Town, South Africa (Claremont/Newlands) · R18 000 - R20 000 per month Negotiable based on qualifications and experience. · We are seeking an Office Administration and Facilities Assistant to support our growing team in Cape Town ...

  • Outside Capital

    Facilities Manager Retail Cape Town

    1 week ago

    Outside Capital Cape Town

    Facilities Manager · The Facilities Manager is a key role in ensuring that retail environments are operating at peak efficiency, safety, and comfort for all stakeholders. This position plays a pivotal part in maintaining the properties under management. · Duties & Responsibilitie ...

  • TELUS Digital

    Facilities Project Manager

    5 days ago

    TELUS Digital Wes-Kaap

    Facilities Project Manager · This role supports projects for transition, migration, expansion, fit out and maintenance of sites. As a first point of contact for BPO operations concerns in facilities, the individual will provide SMART timelines on presented projects to business le ...

  • HR Genie

    OFFiCE AMINISTRATION

    1 week ago

    HR Genie Cape Town

    Office Administration & Facilities Assistant · Claremont/Newlands, Cape Town · Salary: · R18 000 - R20 000 Per Month. Negotiable based on qualification and years of relevant experience. · Job Description: · This role is essential to the efficient daily operations of the company's ...

  • AFMS Group (Pty) Ltd

    Facilities Co-Ordinator

    1 week ago

    AFMS Group (Pty) Ltd Cape Town

    Job Description · The Facilities Management Coordinator is responsible for the day-to-day administration of facilities and services within our organization. Key accountabilities include: · Reception and switchboard duties · General office administration and assistance · Events co ...

  • Airproductsafrica

    Customer Service Specialist

    1 week ago

    Airproductsafrica Cape Town

    Job Title: Customer Service Specialist · Industry: Chemical, Petrochemical, Oil & Gas · Job Category: Other: Chemical, Petrochemical, Oil and Gas · Location: Cape Town · Contract Type: Permanent · Remuneration: Market Related · EEO Category: Yes · About the Role · The Customer Se ...

  • Fair Cape Dairy's

    Clerk (FCF - DCO Coldroom)

    1 week ago

    Fair Cape Dairy's Cape Town

    Administration Support Role · Main Purpose of the Job: · Our team requires an effective administration support professional to manage FCF Cold-room facilities. The successful candidate will be responsible for capturing and maintaining data on our ERP system. · Key Responsibilitie ...

  • FPG Group

    Facilities Manager

    1 week ago

    FPG Group Cape Town

    PURPOSE OF THE JOB · The Facilities Manager is responsible for overseeing the maintenance and repair of various building systems, including mechanical, electrical, plumbing, and HVAC. · KEY RESPONSIBILITIES · Conduct routine inspections and maintenance of all building systems to ...

  • Ananzi

    Assistant Spa Manager

    2 days ago

    Ananzi Cape Town

    Village N Life is a leading local Tourism and Hospitality group that strives for exceptional standards in every aspect of their operations. · Company Culture · We foster a culture that prioritizes employee growth and development through career advancement opportunities and incent ...

  • Ananzi

    Assistant Spa Manager

    2 days ago

    Ananzi Cape Town

    Are you passionate about the Tourism and Hospitality industry? Do you thrive in a dynamic environment that values career development and staff incentives? · About the Role · The Langaro Spa, located under Lion's Head in Camps Bay, is seeking an exceptional Assistant Spa Manager t ...

  • Hutchinson Centre Research Institute of South Africa

    Cape Town HVTN Immunology Laboratory: Laboratory Facilities Officer

    1 week ago

    Hutchinson Centre Research Institute of South Africa Cape Town

    Laboratory Facilities Officer · To oversee the laboratory's physical facilities as part of the laboratory operations team, working in an international collaborative environment and ensuring quality standards are met. The Laboratory Facilities Officer oversees the function of the ...

  • Teleperformance

    Head of Facilities

    1 week ago

    Teleperformance Wes-Kaap

    The Head of Facilities is responsible for overseeing all aspects of facilities management within the organization. This includes ensuring the efficient operation, safety, and maintenance of all company buildings and infrastructure. · Key Responsibilities: · Strategic Leadership: ...

  • Guardian Recruiting

    Marine and Canal Controller

    4 days ago

    Guardian Recruiting Cape Town

    Job Specification · This role reports to the Marine & Canal Manager, supporting world-class Harbour management. · Key Responsibilities: · - Day-to-day operations and facilities of the Yacht Marina Basin & Canal · - Operational Management, maintenance, supervision, and control of ...

  • Fair Cape Dairy's

    Raw Materials Stores Superviso

    1 week ago

    Fair Cape Dairy's Cape Town

    Raw Material Store Manager · The Raw Material Store Manager is responsible for overseeing the Raw Material stores to ensure all activities are completed on time and that the stores team and processes are continuously improved to meet production facility demands. · Salary: $60,000 ...

  • Career Custodians

    Assistant Spa Manager

    1 week ago

    Career Custodians Cape Town

    Job Description · Village N Life, a leading local Tourism and Hospitality group, strives to exceed expectations by focusing on career development and incentives. If you thrive in a culture that values growth and exceptional opportunities, this may be the perfect fit for you. · If ...

  • Findojobs South Africa

    Assistant Spa Manager

    3 days ago

    Findojobs South Africa Wes-Kaap

    About Us · Village N Life is a leading local Tourism and Hospitality group that sets the bar high, striving for exceptional standards in every aspect. · Our company culture focuses on career development and incentives, creating opportunities for growth and success. We value excep ...

Jobs
>
Cape Town
>
Facilities administrator