Property Manager - Polokwane, South Africa - Broll Property Group

Broll Property Group

Verified Company

Polokwane, South Africa

6 days ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

POSITION PURPOSE
Responsible for the management of the Property. Ensure investment growth and maximum income of the Property through effective property management and asset control. Develops related budgets, oversees leasing contracts, procures services, handles third party service contracts, and directs maintenance procedures. Ensures that all buildings, grounds, and equipment are well maintained and in optimal working condition.

Develops and implements departmental and procurements policies and procedures and ensures that all operations are in accordance with established health and safety regulations.

Ensures that services purchased are of acceptable quality at the least possible cost. Keeps senior management well informed of area activities and significant problems.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Assumes responsibility for the effective operations management of the property and its facilities.
Property Management
Keep abreast of market activities in respect of tenant movement, new developments, major vacancies and other landlord's strategies
Attend meetings / functions related to successful operation of Property i.e. SAPOA, CJP etc.
Asset Management
Control/schedule/implement regular preventative maintenance program in line with budget constraints
Motivation of refurbishments, major repairs as appropriate
Attend site meetings with contractors in respect of maintenance/expansion of projects
Monitor progress
Inspection / enforcement of tenant responsibilities during and on termination of lease terms
Liaison with appropriate Government, Provincial and/or local authorities
Responsible for Compliance of OSH Act
Client Reporting
Provide accurate information to client according to agreed format timeously
Analysis of monthly income /expenses
Monitoring of turnover rentals
Analysis of operating costs on a quarterly basis in terms of the approved forecasts
Monitoring of all municipal recoveries (and general recoveries) on a monthly basis
Planning And Budgeting
Preparation and completion of budgets by January each year
Complete of forecasts timeously
Review rental quarterly and ensure best possible rate achieved and maintained
Assist in formulation of business plans for the unit
5 Year budget preparation and control
Quarterly review and monitoring results
Quarterly Expenditure / Analysis
Set and motivate capex /TI philosophy per building in consultation with client
Approve TI standard specification as recommended by the Project Manager
Approve capex within authority limits
Ensure we conform to capex philosophy and procedures
Estimate new operating costs
Ensure recovery of operational costs in accordance with Lease terms
Building Management
Devise a fiveyear maintenance plan including allowances for provisions or depreciation where applicable (annually) for submission to the Assistant General Manager / Director
Investigate/initiate proposals for refurbishments
Maintain a handson control of projects in hand
Review the building status/grade annually and maintain the standards within those grade
Ensures compliance with legal regulations. Completes regular OSH inspections and updates monthly reports as appropriate. Ensures that OSHA requirements are effectively implemented
Debtors Management
Monthly interaction meetings with Debtors, Debtors Manager and Leasing to ensure appropriate action taken and approve legal action
Creditors Control
Responsible for Management:
Arrears
Legal action
Writeoffs
Parking Management
Monthly / ad hoc interaction meetings all parkades
In conjunction with the responsible person for parking, maintain accurate control of "in house" operated parkades
Tenant Manager
Deal with correspondence / interaction with tenants as required.
Ensure that leases are timeously renewed and all vacant space is let and in a presentable state.
New Tenants
Determination and recommendation of letting mandates (i.e. rental levels, installation cost etc.)
Lease negotiation and maintenance of tenant relationships.
Control of new leases and records of same
Control / oversee new installations (through technical manager where appropriate) including:
Premises design
Negation/liaison/control with/of professionals and contractors
Sign off acceptance of complete premise
Existing Tenants
Renewal of Lease Agreement both direct and through Building Management where applicable
Tenant liaison and public relations
Control/arrangement of Centre promotions through merchants association/s or promotion committee/s
Regular assessment of tenant's turnover, stock turn and merchandising to establish both growth needs and/or trading difficulties
Expense Control
Check and authorise payment of accounts
Authorise cleaning, consumables, electrical and general maintenance orders
Control wage and salary allocation
Control municipal payments and recoveries there against
Ensuring