Administrator Facilities - Durban, South Africa - Telesure Investment Holdings

Thabo Mthembu

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Thabo Mthembu

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Description

JOB PURPOSE
Provide administrative support and assistance to the facilities department.

Produce, update and provide best practice support on a wide range of MS documents, databases and other departmental systems to support the work of more senior colleagues.

Assist with general administration and collation of data as required from time to time.


RESPONSIBILITIES

Administration


Produce, update and provide best practice support on MS documents, databases and other departmental systems to support the work of more senior colleagues.

Tasks could include purchasing materials, entering budgetary information, time and expense recording and similar.


Operational Compliance


Develop working knowledge of the organisation's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.


Client & Customer Management
Help manage clients by carrying out standard activities and providing support to others.


Document and Data Management
Create a local document management system for the facilities department.


Data Collection & Analysis
Accurate collation and analysis of information for submission to external parties and audits. Ensure accurate recording of information on any systems used internally or by external parties. Assist in setting up and maintaining administration processes.


Stakeholder Engagement
Effectively build and maintain relationships with both internal and external stakeholders and partners. Ensure effective service delivery to meet stakeholders needs within specified SLA's. Provide ad hoc project support within the department.


Work Scheduling and Allocation


Design own monthly schedule and, if necessary, assign work to others in order to speed up office workflow and ensure high-priority tasks get done.


Personal Capability Building


Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.


General Education

  • Grade 12/ SAQA Accredited Equivalent (Essential)
  • Certificate in Facilities Management (NQF5) (Essential)

EXPERIENCE

General Experience

  • 2 or more years' experience in a facilities administrator role (Essential)
  • General administration services and data collation experience (Essential)
Employment Equity

The Company's approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply. TIH is committed to an organisational culture that recognises, appreciates and values diversity & inclusion.

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