Operations Administrator - Paardeneiland, South Africa - Bidvest International Logistics

Bidvest International Logistics

Verified Company

Paardeneiland, South Africa

1 week ago

Posted by:

Thabo Mthembu

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Description

Job Purpose:

The Operations Administrator is to assume full accountability for the operational admin function / client satisfaction, maintaining and improving the processes in places and providing support to the operational team when required to do so.

Qualifications & Experience:

Matric.
Minimum of 2 years work experience in a hazardous chemical's environment / warehouse.
Strong operational admin experience.
Previous work experience on Cargowise 1 (Inventory management system).

Key Responsibilities:

ADMIN/RECEIPTS

Ensure that all the relevant documentation is received prior to cargo being received into the warehouse.
Ensure receipts are entered in the daily workload.
Coordinate the receiving of cargo with the transporter and warehouse supervisor.
Ensure that when unpacking cargo, the inward tally sheet captured by operations is reconciled with packing list, ensuring the cargo received corresponds to the packing list.
Report all delays for the racking off cargo to your supervisor.
When the racking of cargo is completed, update the warehouse management systems.
Forward electronic copy of the tally sheet within the KPI requirements to the respective clients.
Any discrepancies identified in the receipting process must be escalated to your line manager immediately, and then to the client.

DESPATCHES

Ensure that all documents are received prior to the cargo being despatched.
Ensure that when notified of a despatch it is entered into the daily workload.
Ensure that the release instruction is received timeously within the KPI of the respective client.
Prepare the picking slip by capturing all information for despatch on to the warehouse management system.
Using the store copy, verify the cargo picked and sign off stores copy and place with cargo to be despatched.
Coordinate the despatches off cargo with the relevant transporters and warehouse supervisor.
Any discrepancies in the picking or dispatching process must be escalated to your line manager and the client immediately.
Ensure that client KPIs are completed and submitted to your line manager during the first week of the new month (for the previous month's performance).

INVENTORY MANAGEMENT

Prepare and conduct daily, weekly and monthly stock counts for all your all your clients and forward to the Warehouse supervisor.
Ensure that the physical stock sheets are signed off by the counter.
Reconcile the physical stock against the system.
Ensure physical stock sheets and discrepancies are signed off by the counters.
Balance physical figures to the warehouse management system and complete all transfers if applicable.
Ensure all count sheets are signed off by the supervisor and filed for future reference.
Ensure that by the end of every month, a stock count is conducted for all your clients.
Ensure that all client queries are attended to and feedback is given timeously.

MAINTENANCE OF THE WAREHOUSE MANAGEMENT SYSTEM

Update warehouse management system timeously.
Ensure that bin to bin transfers are updated on the system timeously.
Prepare all month end invoicing schedules as per cut of dates and ensure that all ties up to the warehouse management system.
Ensure that all receipts and dispatches are correctly captured on the relevant warehouse management system.

SAFETY/QUALITY